White Glove Roofing

About White Glove Roofing
At White Glove Roofing, we believe homeowners deserve more than just a new roof. They deserve an
experience built on trust, transparency, and genuine care. Our mission is to elevate the home improvement
journey so every homeowner feels informed, valued, and confident from the first conversation through final
installation.
We specialize in transforming what is often a stressful, uncertain purchase into an effortless, high-trust
experience, powered by technology, proven processes, and a team that genuinely takes pride in what they
deliver.
Position Overview
The AP / AR Specialist is a remote, contractor-based role responsible for the accuracy and integrity of the
Company’s payables and receivables. This role verifies and enters labor and material invoices, audits them
against contracts and job records, coordinates payment timing with subcontractors and vendors, manages
vendor credits, and produces the AR and AP reporting management relies on to make decisions.
This is a detail-driven, accuracy-first position. The Specialist is expected to catch what others miss —
duplicate billings, incorrect rates, missing backup, unapplied credits, and out-of-scope charges — before
money leaves the Company. All payments are prepared by the Specialist and released only after documented
Company approval.
Key Responsibilities
Labor Invoices — Verification and Entry
<ul>
<li>Verify subcontractor labor invoices against completed work, job records, and approved scopes before</li>
</ul>
entry.
<ul>
<li>Confirm that quantities, rates, job numbers, and crew assignments match the approved work order or</li>
</ul>
subcontract.
<ul>
<li>Enter verified labor invoices into the accounting system accurately and within the established turnaround</li>
</ul>
window.
<ul>
<li>Ensure required backup is attached to every labor invoice, including signed work orders, photos, and</li>
</ul>
completion confirmations.
<ul>
<li>Hold and escalate any labor invoice that cannot be fully substantiated.</li>
</ul>
Subcontractor Payment Coordination
<ul>
<li>Serve as the primary point of contact for subcontractors on invoice status, payment timing, and</li>
</ul>
documentation requests.
<ul>
<li>Maintain and communicate the subcontractor payment schedule so crews know when to expect</li>
</ul>
payment.
<ul>
<li>Resolve subcontractor billing questions and disputes promptly and professionally.</li>
<li>Collect and maintain current subcontractor documentation, including tax forms, insurance certificates,</li>
</ul>
and banking details.
<ul>
<li>Prepare payment batches for management approval and release.</li>
</ul>
Material and General Invoices
<ul>
<li>Review and enter material invoices, matching each to the corresponding purchase order, delivery ticket,</li>
</ul>
and job number.
<ul>
<li>Identify and resolve pricing discrepancies, quantity variances, duplicate billings, and unauthorized</li>
</ul>
charges with the vendor.
<ul>
<li>Process general operating invoices such as utilities, software, insurance, and professional services once</li>
</ul>
approved.
<ul>
<li>Reconcile vendor statements on a monthly basis and clear any open or aged items.</li>
<li>Maintain accurate vendor records, terms, and contact information.</li>
</ul>
Invoice Auditing and Accuracy
<ul>
<li>Audit invoices against contracts, purchase orders, approved change orders, and job costing records.</li>
<li>Flag overbilling, out-of-scope work, missing documentation, and pricing that deviates from agreed terms.</li>
<li>Ensure every invoice is coded to the correct job number, cost category, and general ledger account.</li>
<li>Maintain an exception log documenting each discrepancy found, the action taken, and the resolution.</li>
<li>Recommend process improvements where recurring errors are identified.</li>
</ul>
Vendor Credits
<ul>
<li>Track all vendor credits, material returns, restocks, and warranty adjustments through to resolution.</li>
<li>Verify that credits are issued at the correct amount and applied to the correct job and vendor account.</li>
<li>Follow up on outstanding credits that have not been received or applied.</li>
<li>Report unclaimed or aging credits to management on a regular cadence.</li>
</ul>
Accounts Receivable
<ul>
<li>Enter and track customer invoices, insurance proceeds, deductibles, and progress payments.</li>
<li>Apply incoming payments accurately and reconcile deposits against the bank record.</li>
<li>Monitor the aging report and follow up on past-due balances according to Company collection protocols.</li>
<li>Escalate collection risks and disputed balances to management with supporting detail.</li>
</ul>
Reporting and Management Support
<ul>
<li>Produce weekly and monthly AR and AP aging reports on a fixed, reliable schedule.</li>
<li>Maintain a rolling cash requirements forecast showing upcoming payables by week.</li>
<li>Provide job-level cost visibility, comparing actual labor and material spend against estimate.</li>
<li>Surface trends and insights to management, including vendor pricing changes, recurring discrepancies,</li>
</ul>
and subcontractor payment patterns.
<ul>
<li>Support month-end close and respond to ad hoc data requests from management.</li>
</ul>
Controls and Confidentiality
<ul>
<li>Follow the Company approval matrix at all times; no payment is released without documented approval.</li>
<li>Prepare payments for approval but never act as the sole approver of a payment.</li>
<li>Never create, modify, or approve a vendor or subcontractor record and then pay that same record</li>
</ul>
without a second Company review.
<ul>
<li>Treat all financial, customer, vendor, and payroll information as strictly confidential.</li>
</ul>
Systems You Will Use
<ul>
<li>QuickBooks — invoice entry, AR/AP, reconciliation, and reporting.</li>
<li>AccuLynx — job records, scopes, and job costing reference.</li>
<li>Google Workspace — Sheets, Docs, Gmail, and Drive.</li>
<li>Company banking and card platforms for payment preparation and reconciliation.</li>
<li>Company chat and ticketing tools for vendor and internal communication.</li>
</ul>
Performance Standards
<ul>
<li>Invoices verified and entered within the agreed turnaround window of receipt.</li>
<li>Invoice entry accuracy at or above the standard set by management, measured through periodic audit.</li>
<li>Every entered invoice carries complete, attached supporting documentation.</li>
<li>Subcontractor and vendor inquiries acknowledged within one business day.</li>
<li>Weekly AR and AP reports delivered on time, every week, without follow-up.</li>
<li>Vendor credits identified, tracked, and applied rather than expiring unused.</li>
<li>Zero payments released outside the documented approval process.</li>
</ul>
Qualifications
<ul>
<li>Two or more years of accounts payable, accounts receivable, or full-cycle bookkeeping experience.</li>
<li>Working proficiency in QuickBooks is required.</li>
<li>Strong written and spoken English; able to communicate directly and professionally with U.S.-based</li>
</ul>
subcontractors and vendors.
<ul>
<li>Demonstrated accuracy with high-volume invoice processing and a track record of catching</li>
</ul>
discrepancies.
<ul>
<li>Solid working knowledge of Google Sheets or Excel, including formulas, filtering, and pivot tables.</li>
<li>Highly organized, self-directed, and able to hold a consistent daily processing rhythm without</li>
</ul>
supervision.
<ul>
<li>Reliable high-speed internet, a dedicated computer, a quiet workspace, and a working headset.</li>
<li>Construction, roofing, or trades accounting experience is strongly preferred.</li>
<li>Familiarity with job costing, work-in-progress reporting, or AccuLynx is a plus.</li>
</ul>
Engagement Details
<ul>
<li>Fully remote independent contractor engagement, based in Mexico.</li>
<li>Five scheduled workdays per week, with Wednesdays and Saturdays off.</li>
<li>Working hours are aligned to U.S. Central Time to overlap with Company operations in Tennessee and</li>
</ul>
Alabama.
<ul>
<li>Compensation is $7.00 USD per hour, paid weekly.</li>
<li>Contractor is responsible for their own taxes, equipment, workspace, and any local registration or</li>
</ul>
compliance requirements.
Why Work With White Glove Roofing
<ul>
<li>Reliable Weekly Pay: Approved work is submitted and paid weekly on a consistent schedule.</li>
<li>Structured and Supported: You will receive full onboarding on our systems and processes, plus access</li>
</ul>
to ongoing resources and support throughout the engagement.
<ul>
<li>Clear Expectations: A well-defined engagement with clear responsibilities and quality standards means</li>
</ul>
you always know exactly what success looks like.
<ul>
<li>Real Influence: This role has direct visibility with management, and the insights you surface shape how</li>
</ul>
the business spends money.
<ul>
<li>Growing Company: White Glove Roofing is expanding, and contractors who perform well have the</li>
</ul>
opportunity to grow with the team.
Job Type: Full-time
Pay: From $147.00 per hour
Application Question(s):
<ul>
<li>Do you speak and Understand English well?</li>
<li>Do you have superior home internet and quiet workspace?</li>
<li>Did you read the entire Bio about the position?</li>
</ul>
Experience:
<ul>
<li>AP/AR: 4 years (Required)</li>
</ul>
Work Location: Remote

AP / AR Specialist Remote-

AP / AR Specialist Remote-

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