AP / AR Support Administrator

KBW Financial Staffing & Recruiting has partnered with a growing company in Salem, NH in their search for an AP/AR Specialist. This position will primarily support Accounts Payable while also assisting the Accounts Receivable team as needed. The role offers a hybrid schedule with three days onsite Monday through Wednesday and the ability to work from home Thursday and Friday.

Responsibilities

• Review, process, and verify vendor invoices for accuracy and proper documentation.
• Manage and bills, ensuring freight-related costs are accurately captured, coded, and billed to the appropriate customer or account.
• Enter and maintain Accounts Payable transactions within the accounting system.
• Research invoice discrepancies and obtain missing information from internal departments and vendors.
• Respond to vendor inquiries regarding invoice status, payments, and account information.
• Reconcile vendor statements and research outstanding or disputed items.
• Assist the Accounts Receivable team with processing and recording customer payments.
• Research unapplied or unidentified customer payments and obtain necessary remittance information.
• Communicate with customers regarding short payments, overpayments, and other payment discrepancies.
• Prepare and distribute customer statements and assist with follow-up on outstanding balances.
• Maintain accurate and up-to-date accounting records.
• Assist with additional accounting, administrative, and special projects as needed.

Qualifications

• Prior experience with Accounts Payable, invoice processing, or a related accounting support function.
• Basic understanding of Accounts Receivable and customer payment processing.
• Experience working with bills and vendor statements preferred.
• Strong attention to detail and organizational skills.
• Ability to research and resolve invoice and payment discrepancies.
• Professional written and verbal communication skills when working with vendors, customers, and internal departments.
• Ability to follow established accounting procedures and manage multiple priorities.
• Experience working within an ERP system; Sage experience is a plus.
• Basic proficiency with Microsoft Excel, Word, Outlook, and Teams.

Compensation is up to $27/hr plus bonus DOE. The company is actively interviewing qualified candidates.

For immediate consideration, please contact Gerard Auclair at [email protected] .

*KBW789*