AP ASSISTANT - Temporary Assignment (Maternity Leave Coverage)

Position Summary

Classic Refrigeration is seeking a reliable and detail-oriented Accounts Payable (AP) Assistant to support our accounting team. Reporting directly to the AP Manager, this position is responsible for helping process vendor invoices, maintain accurate records, and ensure timely payments. The ideal candidate is organized, dependable, and comfortable working with accounting systems in a fast-paced environment.

Essential Duties & Responsibilities

• Assist with daily accounts payable activities.
• Review, verify, and process vendor invoices using Stampli.
• Enter and maintain AP records in QuickBooks (QB).
• Match invoices to purchase orders and supporting documentation.
• Assist with weekly and monthly payment processing.
• Communicate professionally with vendors regarding invoices, payment status, and account inquiries.
• Research and resolve invoice discrepancies and payment issues.
• Maintain accurate electronic and paper filing systems.
• Assist with month-end closing activities and reporting.
• Support the AP Manager with administrative tasks and special projects.
• Maintain confidentiality of financial and company information.

Qualifications

• 1-3 years of accounts payable, accounting, bookkeeping, or related administrative experience preferred.
• Experience with Stampli and QuickBooks strongly preferred.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office, including Outlook and Excel.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong verbal and written communication skills.
• Ability to work effectively both independently and as part of a team.

Physical & Work Requirements

• Primarily office-based work in a professional environment.
• Ability to sit and work at a computer for extended periods.
• Occasional lifting of files, boxes, or office supplies up to 25 pounds.

This is an onsite position located in Brea, California. Remote or hybrid work arrangements are not available for this role.

This temporary assignment offers an engaging opportunity to sharpen your accounting expertise while supporting a vital part of our operations.

TO APPLY: Please send your resume to [email protected]

Pay: $28.00 - $33.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid sick time

People with a criminal record are encouraged to apply

Ability to Commute:

• Brea, CA 92821 (Preferred)

Work Location: In person