A/P Associate

POSITION SUMMARY:

The Accounts Payable Specialist is responsible for the preparation of timely and accurate invoices for payment including but not limited to invoices, credit memos and expense reports. This role is also responsible for the maintenance of vendor master records and weekly payment runs. Direct contact with both internal and external customers as assigned. Be able to work independently and with a group.

DUTIES AND RESPONSIBILITIES:

Invoice / Expense Report Processing

• Research and resolve issues and exceptions via the automated invoice processing system in a timely manner
• Research past due invoices, statement balances and take corrective action
• Provide guidance to and answer questions from plant locations, co-workers, internal customers and vendors
• Review vendor aging report and monitor vendors with a debit balance
• Process, review and audit employee expense reports within Concur in accordance with T&E policy
• Validate and train inbound invoices entering SAP

Payment runs

• Generate multi-million dollar automatic payment runs
• Initiate wires / ACHs through banking web-site
• Review positive pay (paper check & ACH) exception list daily
• Research, prepare and process void check information including stop payments when necessary

Vendor Master

• Research and verify new vendor and vendor change requests from internal customers
• Set-up, maintain and confirm vendors within SAP
• Maintain W8 & W9 information to keep records updated for 1099s

Other Duties/Responsibilities

• Uphold and enforce accounts payable departmental policies
• Comply with accounts payable SOX guidelines
• Perform special projects and other duties as assigned

EDUCATION AND EXPEREINCE REQUIRED:

• Minimum of 1-3+ years of accounts payable or other invoice processing related experience
• Two (2) year accounting degree preferred
• Experience with vendor automated invoice management system strongly preferred
• Excellent oral, written and interpersonal communication skills
• Strong trouble shooting, problem solving, decision-making skills and desire to follow through issues
• Experience in computerized accounting systems and spreadsheet applications
• Must have a proactive, positive attitude and be comfortable working in a fast paced, growth-oriented environment
• SAP experience preferred