Accounts Payable / Accounts Receivable Specialist

Job Title: Accounts Payable / Accounts Receivable Specialist
Department: Accounting
Reports To: Controller / Office Manager

Position Summary

The Accounts Payable / Accounts Receivable Specialist is responsible for supporting the dealership's accounting operations by processing vendor payments, maintaining customer account records, monitoring receivables, and ensuring accurate and timely financial transactions. This position plays a critical role in maintaining strong vendor relationships, supporting cash flow management, and ensuring accounting records are accurate and complete.

Essential Duties and Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely.
• Match invoices to purchase orders and supporting documentation.
• Verify approvals and coding prior to payment processing.
• Prepare and process weekly check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and tax documentation.
• Respond to vendor inquiries regarding payment status.
• Assist with month-end closing activities related to accounts payable.

Accounts Receivable

• Process customer payments, deposits, and account adjustments.
• Monitor outstanding receivables and follow up on past-due accounts.
• Reconcile customer accounts and investigate discrepancies.
• Maintain accurate customer account records.
• Assist with collection efforts while maintaining positive customer relationships.
• Prepare daily deposits and verify payment postings.
• Support dealership departments with account-related inquiries.
• Assist with month-end receivable reconciliations.

General Accounting Responsibilities

• Maintain organized financial records and supporting documentation.
• Assist with account reconciliations and audit requests.
• Support month-end and year-end accounting processes.
• Ensure compliance with company policies and accounting procedures.
• Work closely with sales, service, parts, and management teams to resolve accounting issues.
• Maintain confidentiality of financial and employee information.
• Perform other duties as assigned.

Qualifications

• High school diploma or GED required; associate degree in accounting or related field preferred.
• Previous accounts payable, accounts receivable, bookkeeping, or dealership accounting experience preferred.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficient in Microsoft Office, including Excel.
• Experience with dealership management systems and accounting software preferred.
• Strong communication and customer service skills.
• Ability to work independently and as part of a team.

Physical Requirements

• Ability to sit for extended periods while working on a computer.
• Ability to occasionally lift up to 20 pounds.
• Ability to communicate effectively in person, by phone, and electronically.

Success Factors

• Timely processing of invoices and payments.
• Accurate account reconciliations.
• Low error rate in financial transactions.
• Effective management of receivables and collections.
• Strong internal and external customer service.
• Consistent compliance with company policies and accounting standards.