A/P Clerk

Description:

JOB SUMMARY:

The Accounts Payable Clerk is a reliable and detail-oriented role that supports high-volume invoice processing and vendor management at Ironsite. The role is responsible for ensuring timely and accurate processing of invoices, maintaining strong vendor relationships, and supporting month-end close activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process a high volume of vendor invoices (typically 200–500+ per week) with accuracy and timeliness
• Perform 2-way and 3-way matching (PO, receipt, invoice)
• Review invoices for proper coding, approvals, and compliance with company policies
• Manage vendor setup and maintain accurate vendor records
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner
• Prepare and execute weekly check runs, ACH, and wire payments
• Reconcile vendor statements and investigate outstanding items
• Assist with month-end close, including accruals and AP aging analysis
• Support audits by providing requested documentation and reports
• Identify opportunities to improve AP processes and increase efficiency
• Review and post credit card charges on a weekly basis
• Reviewing invoices for duplicate payments and correct sales/use tax

OTHER JOB DUTIES:

• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time without notice.

Requirements:

QUALIFICATIONS:

• 2–4 years of Accounts Payable or general accounting experience
• Strong understanding of AP processes, invoice workflows, and basic accounting principles
• Experience with ERP/accounting systems (e.g., Acumatica, Stampli etc.)
• Proficiency in Microsoft Excel (pivot tables, lookups, basic formulas)
• High attention to detail and strong organizational skills
• Ability to manage deadlines and prioritize in a high-volume environment
• Strong communication skills and a customer-service mindset
• Experience in a mid-sized or high-growth company

TRAVEL REQUIRED:

• None