AP Executive

Pivotal Systems proudly provides the best-in-class gas flow monitoring and control technology platform for the global semiconductor industry, as well as other industries requiring high performance, high reliability gas flow solutions. Driven by productivity and efficiency, our GFC’s require no maintenance, no calibration, zero drift and unmatched leak by levels.

Job Responsibilities

• Process supplier invoices accurately and ensure timely recording in the accounting system.
• Prepare and process payment runs while ensuring payments are made according to agreed credit terms.
• Monitor vendor aging reports, reconcile supplier statements, investigate discrepancies, and liaise with procurement, warehouse, and vendors to resolve invoice and payment issues promptly.
• Perform three-way matching of purchase orders, goods received notes, and supplier invoices to ensure accuracy before payment.
• Assist with month-end and year-end closing activities, including accounts payable reconciliations, accruals, journal entries, and inventory-related adjustments.
• Maintain proper filing and documentation of AP records in accordance with company policies and audit requirements.
• Ensure compliance with internal controls, financial policies, and standard operating procedures (SOPs).
• Support internal and external audits by preparing schedules, reconciliations, and relevant supporting documents.
• Assist in identifying opportunities to improve AP processes, reporting efficiency, and workflow automation.
• Perform other duties and ad hoc assignments as assigned by the superior from time to time.

Requirements:

1. Bachelor's Degree or Diploma in Accounting, Finance, or a related field.
2. Minimum 2–3 years of relevant experience in Accounts Payable or a similar accounting function. Experience in a manufacturing environment is an advantage.
3. Knowledge of accounting principles and AP processes.
4. Familiarity with accounting software and proficiency in Microsoft Office, especially Excel.
5. Strong attention to detail, analytical, and problem-solving skills.
6. Good communication skills in Bahasa Malaysia and English. Mandarin proficiency is an advantage to communicate effectively with Mandarin-speaking suppliers and stakeholders.
7. Able to work independently, meet deadlines, and manage multiple priorities in a fast-paced environment.
8. Responsible, organized, and committed to maintaining accuracy and confidentiality.

We offers:

• Attractive remuneration: transport allowance, meal allowance, mobile allowance and others.
• 13 months salary
• GHS, GPA , Outpatient Medical Benefits