AP Manager

Description:

Position Summary

The Accounts Payable Manager oversees the accurate and efficient processing of all accounts payable activities within the organization. This role manages a team of AP professionals—both domestic and offshore (India)—ensures compliance with company policies and regulatory requirements, maintains strong vendor relationships, and drives continuous improvement through process optimization and technology utilization. The manager plays a key role in strengthening internal controls, supporting audits, and collaborating across departments to streamline financial processes.

Key Responsibilities

• Manage end-to-end AP processes including invoice processing, payment runs, and expense report management.
• Ensure timely, accurate, and compliant payment processing.
• Develop, implement, and maintain AP policies and procedures.
• Build and maintain strong vendor and supplier relationships.
• Resolve escalated vendor issues, discrepancies, and disputes.
• Oversee maintenance of accurate vendor data, including banking and tax documentation.
• Implement and monitor internal controls to prevent fraud and safeguard company assets.
• Ensure compliance with tax regulations, including sales/use tax and 1099 reporting.
• Support internal and external audit requests, ensuring accuracy and adherence to standards.
• Identify and implement process automation and efficiency improvements, including optimal use of the AP team in India.
• Leverage AP automation tools and ERP systems to enhance accuracy and reduce manual work.
• Stay current on AP best practices and emerging technologies.
• Supervise, coach, and develop AP team members.
• Provide training on systems, policies, compliance, and best practices.
• Promote a culture of accountability, collaboration, and continuous improvement.
• Work closely with Procurement, Finance, and other departments to optimize workflows.

Requirements:

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field preferred but not required.
• Strong understanding of project accounting and tax compliance.
• Experience with Open Invoice, Open Ticket, and Quorum preferred.
• Advanced Microsoft Excel proficiency.
• Minimum 5 years of accounts payable management experience.
• Prior managerial or supervisory experience required.
• Strong analytical and problem-solving skills.
• Excellent organizational and time-management abilities.
• Effective communication and interpersonal skills.
• Demonstrated leadership and team development capabilities.
• Experience optimizing and managing low-cost-center overseas support teams, particularly with Accenture or similar offshoring partners preferred.
• Proven ability to leverage global resources to drive efficiency and process scale.

Working Conditions and Physical Requirements

• Job is classified as light physical work primarily in an office.
• Travel to visit operations locations bi-weekly.
• Ability to climb stairs and access drilling rig floor for oversight and inspection requirements.
• Occasionally it may be required to lift, carry, push or pull 10-25 pounds.