AP Officer

Location: Masai, Johor (office-based) 

This is a great opportunity for someone who enjoys being part of building automations, likes to think outside the box, and wants to help the organisation adopt its new Vendor Management System.

Key Responsibilities:

1. Accounts Payable Process (Full Cycle) – Handle end-to-end AP activities including invoice receipt, verification, posting, approval workflow, and payment execution.
2. Vendor & Payment Management – Liaise with suppliers on billing enquiries, manage vendor accounts and master data, and ensure timely payments according to agreed payment terms.
3. Invoice & Data Accuracy – Ensure accurate coding, posting, and reconciliation of invoices, with strong attention to detail to prevent errors.
4. Time & Deadline Management – Prioritise tasks effectively to meet payment deadlines, monthly closing schedules, and reporting requirements.
5. Reconciliation & Reporting – Assist in AP reconciliations, ageing analysis, and provide necessary support for audits.
6. Month-End Closing – Support the monthly closing process and ensure all AP transactions are recorded within closing deadlines.
7. Down Payment & Overdue Clean-up – Review and clear outstanding vendor down payments and overdue balances, following up with suppliers and internal stakeholders to resolve long-outstanding items.
8. Process Improvement & Automation – Support the rollout and adoption of the new Vendor Management System, identify automation opportunities, and drive continuous improvement of AP processes and compliance with company policies and accounting standards.

Qualifications & Experience:

• Diploma/Degree in Accounting, Finance, or a related field.

• Minimum 3 years of relevant experience in Accounts Payable or Accounting.

• Strong understanding of the full-cycle AP process (invoice verification, posting, and payment).

• Proficient in MS Excel and familiar with accounting/ERP systems (SAP/Oracle/QuickBooks or similar).

Skills & Competencies:

• Tech-savvy, with the ability to quickly learn and adapt to new digital tools and systems.

• Excellent attention to detail with strong numerical and analytical skills.

• Proactive and improvement-minded, with the ability to identify gaps in processes and recommend practical enhancements.

• Confident to challenge existing SOPs and ways of working, and to propose updates where procedures are outdated or inefficient.

• Good time management and ability to work under pressure to meet deadlines.

• Strong interpersonal and communication skills to liaise with vendors and internal departments.

• Ability to work independently as well as in a team.

Personal Attributes – we are looking for someone who:

• Is curious and willing to step outside their comfort zone, understand processes end-to-end, and proactively spot gaps and improvement opportunities.

• Is happy to take ownership of resolving historical and long-outstanding items.

• Is eager to learn and take ownership of the new automated Vendor Management System.

• Is motivated to help move the AP team forward through automation, process improvement, and better controls.

• Has a strong sense of ownership and a positive, hands-on attitude.