AP Specialist

AP Specialist is responsible for supporting the Accounts Payable (AP) function by processing invoices, managing payments, reconciling supplier accounts, and ensuring accurate and timely financial transactions. The role also assists with reporting, audits, and other finance-related activities while complying with company policies and service level agreements (SLAs).

Key Responsibilities

Accounts Payable Operations

• Review and validate supplier invoices and supporting documents.
• Process invoices through 2-way or 3-way matching against purchase orders and receiving reports.
• Verify employee expense claims and payment requests.
• Coordinate invoice approvals with local entities.
• Prepare and execute payment runs according to payment schedules.
• Monitor invoice processing status and payment releases.
• Prepare weekly invoice status and aging reports.
• Investigate and resolve AP-related discrepancies and outstanding items.
• Handle supplier and internal stakeholder inquiries.
• Prepare and process monthly accruals for unprocessed invoices.
• Maintain AP records and files.

Reconciliation & Reporting

• Reconcile supplier statements and accounts.
• Monitor and update supplier account status.
• Prepare AP analysis and month-end reports.
• Generate reports required for compliance and declarations.

Administrative & Support Functions

• Support audit requirements by providing requested documents.
• Assist in projects, process improvements, testing (UAT), and documentation.
• Update timesheets, leave records, and performance-related reports.
• Support other functions as needed.
• Perform additional tasks assigned by the supervisor.

Qualifications

Required

• Bachelor's Degree in Finance, Accountancy, or a related field.
• Minimum of 2 years' experience in Accounts Payable or General Accounting.
• Experience using ERP systems (e.g., Oracle, MFG Pro).
• Advanced Microsoft Excel and Google Workspace skills.
• Good communication skills, both written and verbal.
• Organized, detail-oriented, and able to work in a structured environment.