AP Specialist

Labelmaster is an established and growing company that takes the complexity out of shipping Dangerous Goods (Hazmat), making the world a safer place.

At Labelmaster, we are way more than labels.  We sell and manufacture products, develop software and provide services for every industry – such as manufacturing, healthcare, automotive, transportation, food and beverages and other businesses.

We are looking for an AP Specialist who:

• Does not want to work in Corporate America
• Wants to make a difference every day at work
• Wants to have true work/life balance
• Loves to learn new things
• Has ideas on how to make things better

Benefits

• Health Insurance
• Dental & Vision Insurance
• Life Insurance
• Medical & Childcare Flexible Spending Accounts
• Education Assistance
• 401(k) with Matching
• Fitness Bank
• Pre-tax Transit Program
• PTO Bank
• Paid Holidays
• Paid Diversity Days
• Volunteer Time Off
• Referral Bonus Program
• Competitive wage ($42 - $49 hourly)

1.  Position Purpose

• To assist the AP manager effectively monitor the Sales and Use Tax area by reconciling month-end balances, monitoring and approving timely returns and payments initiated by CCH.  Resolve any differences we may have with State government bodies.  Handle any statutory mail received from the States.  Safekeep and provide exempt certificates to our vendors.
• To assist the AP manager in accurately processing invoices, processing dropship AR and AP invoicing, record the IMO invoicing as needed.
• To assist the AP manager by invoicing our vendors, compiling and filing vendor payments as needed.

2.         Essential Functions & Principal Accountabilities

• Open and sort incoming mail daily.
• Accurately code invoices to the correct General Ledger (G/L) accounts.
• Accurately input invoices into the computer and in a timely manner
• Verify pricing and resolve pricing discrepancies as needed.
• Three-way match POs to invoices and purchase receipts
• Return calls to vendors looking for payment
• Help anyone who is looking for A/P information as needed
• Maintain organized document files
• Resolve billing discrepancies
• Ensure timely input and payment of invoices
• Accurately process check runs
• Reconciliation of payment
• Assist with month-end closings
• File and maintain accounts payable records in accordance with company procedures.
• Assisting General Office with processing tax credits
• Processing Drop Ship Invoices
• Assist the Accounting team with opening, processing, and scanning checks during employee absences.
• Ensure that all invoices have proper support and authorization before input, if no poor receiver, then approval by an authorized manager
• Must be physically present at the worksite

3.         Additional Responsibilities

• ISO compliance program & support
• Take responsibility for the safety of self and others at all times
• Take responsibility to eliminate accidents, injuries & hazards at all times
• Observe and act in accordance with all applicable laws & regulations & company policies
• Other duties/projects as assigned

4.         Knowledge/Skills/Abilities

• Reasoning ability – Ability to apply commonsense understanding to carry out detailed and involved written or oral instructions.  Ability to deal with problems involving many concrete variables in standardized and un-standardized situations

• Ability to work overtime when needed

• Ability to multi-task

• Good judgment

• Confidentiality

• Good math skills

• Reading & interpreting skills

• Problem-solving skills

• Time management skills

• Ability to prioritize

• Language skills

• Grammar & spelling skills

• Good communication skills

• Ability to interface with purchasing

• Strong organization skills

• Ability to support Accounting Department (with month-end closing, etc.)

• Ability to train others about AIP tasks

5.         Education/Training/Experience

• High School Diploma or equivalent
• Experience in A/P
• Experience working with vendors desired

6.         Technology

• MS Office skills preferred
• Proficiency with excel and word preferred
• Good keyboarding skills preferred
• Support implementation of new systems
• Understand Great Plains AIP and purchasing modules
• Learn NAV system

7.         Personality Characteristics

• Dependable
• Detail oriented
• Flexible
• Deadline oriented
• Takes pride in work
• Customer focused
• High integrity
• Ethical

8.         Essential Physical Demands

• Sitting
• Lift and/or moving materials up to 10 lbs.
• Carrying up to 10 lbs.
• Visual acuity
• Reaching with hands and arms
• Talking
• Hearing
• Use hands to finger, handle or feel objects, tools or controls
• Repetitive motions
• Bending
• Standing
• Climbing
• Kneeling
• Crouching

9.         Primary Environment

• Indoor work environment
• Ambient room temperatures
• Lighting & traditional office equipment as found in a typical office environment

10.       Supervisory Responsibilities

• None

Note:  This description is based on management’s assessment of the requirements and functions of this job as of the date this description was prepared.  It is a general guideline for managers and associates but it does not purport to be an exhaustive list of all of the elements of the job.  Management reserves the right on a temporary or indefinite basis to meet production, scheduling or staffing needs through the assignment or re-assignment of job duties or any other appropriate means.
            The physical movements or activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
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