Calltek

The Accounts Payable (AP) Specialist will support the finance department by managing vendor invoices, payments, and reconciliations on a project basis.
Key Responsibilities
<ul>
<li>Review and process vendor invoices for accuracy and compliance with company policies.</li>
<li>Match invoices to purchase orders and receive documents.</li>
<li>Ensure timely and accurate payment of invoices.</li>
<li>Maintain vendor records and update payment terms as needed.</li>
<li>Reconcile AP ledger accounts and resolve discrepancies.</li>
<li>Assist with month-end and year-end closing processes related to AP.</li>
<li>Communicate with vendors regarding payment status and resolve inquiries.</li>
<li>Support audits by providing documentation and explanations as required.</li>
<li>Collaborate with internal departments to ensure proper coding and approval of invoices.</li>
<li>Review purchase orders, statements, and invoices to verify amounts owed</li>
<li>Confirms internal approval of vendor invoices.</li>
<li>Record company credit card expenditures, employee expenses, and complete reconciliations.</li>
<li>Written and verbal communication with vendors to manage accounts, both internal and external.</li>
<li>Assistance in processing ACHs and checks</li>
<li>Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers.</li>
<li>Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account's balance in a timely manner.</li>
</ul>
Deliverables
<ul>
<li>Weekly invoice processing reports.</li>
<li>Monthly AP reconciliation summaries.</li>
<li>Documentation for audit and compliance purposes.</li>
<li>Timely resolution of vendor inquiries and discrepancies.</li>
<li>Other duties as assigned.</li>
</ul>
Requirements
<ul>
<li>Proven experience in accounts payable or general accounting, or a BA in Accounting.</li>
<li>Minimum 1 year of experience in Accounts Payable or/and Accounting.</li>
<li>Familiarity with accounting software (e.g., SageIntact, SAP, other).</li>
<li>Strong attention to detail and organizational skills.</li>
<li>Ability to work independently and manage time effectively.</li>
<li>Excellent communication skills.</li>
<li>Attention to detail.</li>
<li>Knowledge of accounting practices, procedures and generally accepted accounting principles.</li>
<li>Skill in performing detailed numerical computations.</li>
<li>Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines.</li>
<li>Courage to report issues and offer analysis of the issues and possible solutions.</li>
<li>Ability to offer helpful suggestions to improve overall efficiency and effectiveness.</li>
<li>Skill in the use of computer hardware and software.</li>
<li>Willing to work night shift.</li>
</ul>
Job Type: Full-time
Work Location: In person

AP Specialist US

AP Specialist US

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