AP/AR & Office Administrative Coordinator

About Circle Clothing

Circle Clothing LLC is a growing apparel company specializing in premium blank apparel and integrated apparel solutions. We are looking for a dependable, organized, and energetic individual to join our Sugar Land office.

This is a hands-on position combining Accounts Payable (AP), Accounts Receivable (AR), front-office responsibilities, and general office administration.

We are looking for someone who enjoys working with numbers, communicating with customers and vendors, staying organized, and helping keep an office running smoothly.

ResponsibilitiesAccounts Receivable

• Monitor customer accounts and outstanding balances
• Review AR aging reports
• Follow up professionally with customers regarding past-due invoices
• Record and verify customer payments
• Assist with payment applications and account reconciliation
• Communicate payment issues internally with sales and management
• Maintain accurate customer account records

Accounts Payable

• Receive, organize, and enter vendor invoices
• Verify invoices against supporting documents when applicable
• Maintain vendor records
• Track upcoming payments and due dates
• Prepare AP information for management review
• Communicate with vendors regarding invoices and discrepancies
• Maintain organized digital and physical accounting records

Front Office & Administration

• Answer and route incoming telephone calls
• Welcome visitors and customers professionally
• Receive and distribute mail, packages, and documents
• Maintain an organized and professional front-office environment
• Order office supplies and coordinate with office vendors
• Scan, file, and organize company documents
• Assist management with scheduling and administrative tasks
• Help coordinate meetings and office activities
• Support other departments with routine administrative needs

What We're Looking For

The ideal candidate is:

• Organized and detail-oriented
• Comfortable working with numbers
• Professional and friendly when communicating with customers and vendors
• Comfortable making collection/follow-up calls
• Able to manage multiple responsibilities
• Dependable and punctual
• Comfortable learning new software
• Proficient with Microsoft Excel, Outlook, and general office applications
• Able to work independently while also being part of a team

Previous experience with accounts payable, accounts receivable, bookkeeping, office administration, or accounting software is preferred.

Experience with FDM4 is not required. Training can be provided.

Experience

Preferred:

• 1–3 years of office administration, AP/AR, bookkeeping, or similar experience

Strong entry-level candidates with relevant education, internships, or office experience are also encouraged to apply.

Compensation

$16.00–$20.00 per hour, depending on experience.

Full-time, in-office position in Sugar Land, Texas.

Growth Opportunity

Circle Clothing is a growing organization, and we are looking for someone who wants more than a temporary job. A successful person in this position can take on increasing responsibility in accounting, administration, and business operations as the company grows.

How to Apply

Please submit your résumé through Indeed.

When applying, please briefly describe any experience you have with accounts payable, accounts receivable, bookkeeping, collections, Excel, or office administration.

Pay: $16.00 - $20.00 per hour

Work Location: In person