AP/AR Assistant Manager - Accounts Payable / Receivable

Position: Accounts Payable / Accounts Receivable Assistant Manager (AP/AR Assistant Manager)
Department: Finance and Accounting Department
Employment Type: Project-Based

I. JOB SUMMARY

The AP/AR Assistant Manager is responsible for overseeing and assisting in the daily operations of the Accounts Payable (AP) and Accounts Receivable (AR) functions, ensuring the accuracy, completeness, and timeliness of financial transactions and accounting records. The position handles bank reconciliations, general ledger preparation, invoice verification, three-way matching, adjusting and closing entries, and amortization monitoring. The role also assists in supervising AP/AR staff, resolving accounting discrepancies, and ensuring compliance with company policies, accounting standards, and established financial procedures.

II. DUTIES AND RESPONSIBILITIES

• Oversee and assist in the daily processing of Accounts Payable and Accounts Receivable transactions to ensure accuracy and timely completion.
• Prepare bank reconciliations and investigate unusual, abnormal, or unreconciled account balances in the accounting system.
• Generate, review, and maintain general ledger records to ensure the accuracy and completeness of financial balances.
• Perform three-way matching of purchase orders, invoices, and delivery receipts (DR) to verify the accuracy and validity of transactions.
• Coordinate with other departments to follow up on outstanding invoices, delivery receipts, and supporting documents required for the completion of accounting entries.
• Prepare month-end closing entries, adjusting journal entries, and other necessary accounting adjustments.
• Monitor and maintain updated monthly amortization schedules and records.
• Review AP/AR transactions and supporting documentation to ensure compliance with company policies and accounting procedures.
• Monitor outstanding accounts payable and accounts receivable balances and coordinate with concerned departments to resolve discrepancies and overdue items.
• Assist in the preparation of financial reports, account schedules, reconciliations, and other accounting documents as required.
• Identify accounting discrepancies, investigate variances, and recommend appropriate corrective actions.
• Assist in supervising, guiding, and monitoring the performance of AP/AR staff to ensure productivity, accuracy, and adherence to established procedures.
• Review the work of AP/AR personnel and provide guidance on transaction processing, documentation, and account reconciliation.
• Coordinate with Finance, Procurement, Warehouse, Operations, and other departments to resolve invoice discrepancies and facilitate proper transaction recording.
• Ensure the proper filing, safekeeping, and maintenance of financial records and supporting documents.
• Support month-end and year-end closing activities, internal audits, and other financial reporting requirements.
• Perform other related accounting and finance duties as assigned by the immediate supervisor or management.

III. QUALIFICATIONS

• Bachelor's degree in Accountancy or a related accounting or finance field.
• At least five (5) years of relevant experience in accounting, particularly in Accounts Payable, Accounts Receivable, general ledger, and account reconciliation.
• Solid understanding of AP/AR procedures, accounting principles, financial reporting, and general accounting practices.
• Knowledge of bank reconciliation, general ledger preparation, three-way matching, adjusting entries, month-end closing, and amortization schedules.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, and familiar with accounting software or enterprise resource planning (ERP) systems.
• Experience in reviewing financial transactions, resolving account discrepancies, and maintaining accurate accounting records.
• Previous experience in supervising or assisting in the supervision of accounting staff is an advantage.
• Experience in the construction, engineering, or related industries is preferred.
• Strong analytical, numerical, and problem-solving skills.
• Excellent attention to detail and accuracy in handling financial data and documentation.
• Ability to multitask, prioritize workloads, and meet strict reporting deadlines.
• Strong organizational, communication, and coordination skills.
• Ability to work independently with minimal supervision while collaborating effectively with other departments.
• Trustworthy, responsible, and capable of handling confidential financial information with professionalism and integrity.

IV. REQUIRED COMPETENCIES

• Accounts Payable and Accounts Receivable Management
• General Ledger and Bank Reconciliation
• Invoice Verification and Three-Way Matching
• Month-End and Year-End Closing
• Financial Analysis and Discrepancy Resolution
• Accounting Systems and Microsoft Excel
• Team Supervision and Work Coordination
• Time Management and Prioritization
• Accuracy and Attention to Detail
• Problem-Solving and Decision-Making

V. WORKING CONDITIONS

• Primarily office-based, with regular coordination with Finance, Procurement, Warehouse, Operations, and other departments.
• Requires handling financial records, accounting documents, and confidential company information.
• May require additional working hours during month-end closing, year-end reporting, audits, and other critical accounting deadlines.
• Must comply with company policies, accounting procedures, and applicable financial reporting requirements.

Pay: Php35,000.00 - Php55,000.00 per month

Work Location: In person