AP/AR Clerk

Solutions Driven is recruiting on behalf of a high value-add hardware distributor who has presence in Irvine, California.

This role is more weighted towards AP but we require some AR skillset as well.

The daily duties of the Clerk may include any of the following tasks as well as additional tasks assigned by the manager:

• Responsible for managing the entire Accounts Payable cycle.
• Reconcile vendor statements, research, and correct discrepancies.
• Verify all information/pricing on invoices, code invoices, and prepare payments for all vendors.
• Match goods received to their corresponding invoices.
• Maintain a weekly AP report for vendors
• Ensure payments are made timely and accurately.
• Ensure positive vendor relations and communication.
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting, and recording accounts payable data using proper G/L coding.
• Reconcile accounts payable ledger to ensure that all payments are accounted for and properly posted.
• Perform related administrative and clerical duties including mailing checks, etc.
• Generate accounts payable reports and detailing of account status.
• Monitor Accounting email inboxes/mailboxes daily. Handle invoices along with related e-mail inquiries or questions. Sort and distribute incoming mail.
• Maintain vendor accounts, verify discrepancies, and resolve vendors’ billing issues.
• Performs related duties as assigned or as the situation dictates.
• Review all invoices for appropriate documentation and approval prior to payment.
• Process check requests.
• Reconcile Purchasing Credit Card bill monthly.
• Process bank payments.
• 1099 Maintenance
• Answer phones and update suppliers/vendors with payment updates.
• Assist with other duties as needed.

Requirements:

• Proven working experience in Accounts Payable
• Some knowledge of General Ledger coding and Accounts Payable procedures
• Experience working in ERP software.
• Ability to multi-task and complete work with a high degree of accuracy, attention to detail, and integrity
• Strong Microsoft Excel skills and knowledge of Microsoft Office.
• Must have strong work ethic, self-starter, and well organized.
• Must be able to follow and update procedures.
• Professional attitude, reliable, and team player
• Ability to communicate effectively both verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Physical abilities must be able to occasionally lift 25 lbs. and be able to sit for a minimum of 2 hours at a time.
• Treats others with respect.
• Manufacturing or Distribution industry experience