Apprentice Accounts Assistant

Job Summary

To apply for this role, you’ll be asked to record a short video and answer a couple of simple questions. This isn’t an AI interview. We just want to get a feel for who you are beyond your CV, so relax and be yourself.

You can record your video as many times as you like before you submit it. Please use the link below;

https://specta-healthcare.vox-operis.com/req666-apprentice-accounts-assistant

Join a creative, growing company in a hands‑on finance role owning the purchase ledger, supporting daily accounts and contributing to key projects. Perfect for someone organised with a positive “can‑do” attitude who’s ready to grow and make a real impact.

The successful apprentice will be working towards the Accounts or Finance Assistant Level 2 apprenticeship standard including the AAT Level 2 Certificate in Accounting.

The responsibilities below are intended to be developed progressively as the apprentice builds their knowledge, skills and confidence in the role. They are not expected to take full ownership of all areas from the outset, and appropriate training, guidance and oversight will be provided throughout their development. The Office Manager, who currently undertakes many of these activities, will continue to work alongside the apprentice and be available to provide day-to-day advice and support as responsibilities are gradually handed over. Additional technical accounting support and guidance will be available from the company’s external accountant, while the company’s part-time Finance Director will also provide support and mentoring, particularly as the apprentice develops into the broader finance and project-based aspects of the role.

Purchase Ledger Responsibilities

· Invoice Processing — Receive, validate and post supplier invoices; match to Pos, check pricing, VAT and coding; resolve discrepancies.

· Payment Runs — Prepare weekly BACS payment run reports, prioritising based on terms and cashflow; issue remittances.

· Ledger Maintenance — Keep the purchase ledger accurate and up to date

· Supplier statement reconciliations

Bank Reconciliations

· Perform daily bank reconciliations;

General Accounts Assistant Duties

· Expense Processing — Check, code and post staff expenses and company credit card transactions. Own expense process.

· Sales Ledger Assistance — Support with raising invoices, allocating receipts and occasional credit control.

· Internal Controls —Ensure compliance with finance procedures.

Project Work

· Work with Amobox leadership and fractional CFO to support ad-hoc projects as required such as:

· Cost Tracking — Build and maintain Excel trackers for project spend, supplier costs and budget vs actuals.

· Data Cleansing — Clean and standardise data for reporting

· Variance Analysis — Analyse cost variances, highlight overspend risks and flag anomalies

· Reporting Dashboards — Create simple dashboards using pivot tables, lookups and conditional formatting.

· Process Improvement — Support automation of repetitive tasks (templates, formulas, lookup tables, reconciliations).

· Project Documentation — Maintain project folders, supplier quotes and cost approval logs.

· System Improvements

Pay: £18,000.00-£19,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Work Location: In person