Apprentice - Data Fellow

POSITION: Apprentice - Data Fellow

Exempt Status

Exempt

No. of Days

According to district approved calendar

Department

School Improvement

Reports To

Deputy Superintendent

Supervises

None

Education

Bachelor's degree from an accredited college or university in education, statistics, mathematics, data science, computer science, or a related field required. Master's degree preferred

Experience

• Three years of experience with data analysis, data management, reporting systems, databases, or data visualization tools required.
• Experience in a Texas public school district and knowledge of state and federal reporting requirements preferred.
• Advanced proficiency in Microsoft Excel or Google Sheets required. Experience with Power BI, Tableau, or a comparable visualization platform preferred.

Position Purpose

The Data Fellow supports accurate, timely, and actionable district and campus data. The position coordinates data collections, validates information across systems, analyzes results, and develops reports and tools that support the Teacher Incentive Allotment, assessment and accountability, school improvement, and district decision-making.

Major Responsibilities

• Coordinate district and campus data collection processes by establishing timelines, templates, definitions, submission requirements, and quality-control procedures.
• Support Teacher Incentive Allotment data collection, verification, analysis, submission preparation, and documentation in alignment with the district's approved local designation system and state requirements.
• Compile, clean, validate, and reconcile data from district systems to identify missing records, duplicate records, coding errors, inconsistencies, and other data-quality concerns before reporting or submission.
• Support the collection, review, and reporting of student assessment data, including STAAR, district assessments, screeners, progress-monitoring measures, and other required local or state assessments.
• Support accountability and school improvement reporting by analyzing campus, grade-level, subject-area, student-group, and program data and identifying trends, gaps, and areas requiring action.
• Create and maintain dashboards, scorecards, data trackers, recurring reports, and presentation-ready summaries aligned with Board goals, district priorities, campus improvement plans, and performance-management routines.
• Develop and maintain data dictionaries, collection calendars, process guides, file structures, and audit-ready documentation for recurring data submissions.
• Monitor collection progress, communicate deadlines, follow up on incomplete or inaccurate submissions, and provide technical assistance to campus and department staff.
• Conduct data checks across platforms, investigate discrepancies, document corrections, and verify that approved updates are reflected in applicable district systems.
• Protect confidential student and employee information and follow FERPA, district policy, records-retention requirements, and established data-governance procedures.
• Provide training and job-embedded support on data collection procedures, reports, dashboards, and data-informed decision-making practices.
• Participate in required professional learning, team meetings, and continuous-improvement activities.
• Perform other duties as assigned.

Required Knowledge and Skills

• Ability to organize and manage multiple high-stakes data collections with overlapping timelines and competing deadlines.
• Strong analytical, problem-solving, data-validation, and documentation skills with consistent attention to detail.
• Ability to query, combine, analyze, and present information from multiple data systems while maintaining accuracy and source traceability.
• Ability to explain technical information clearly and work collaboratively with campus staff, department leaders, and executive leadership.
• Ability to maintain confidentiality, exercise sound judgment, and respond appropriately to sensitive data concerns. Midland ISD Data Fellow Job.

Description

Knowledge of continuous-improvement practices and the use of data to monitor implementation, outcomes, and progress toward goals.

Equipment Used

Computer, printer, calculator, copier, telephone, and district data and reporting systems.

Physical Demands

The physical demands described here are representative of those required to perform the essential functions of this position. Reasonable accommodations may be made when necessary. The employee is regularly required to sit, stand, walk, communicate verbally and electronically, use hands to operate equipment, and reach with hands and arms. The employee may occasionally kneel, stoop, crouch, climb, or balance and may be required to lift or exert force of up to 25 pounds. Specific vision abilities include close vision, distance vision, color vision, and the ability to adjust focus. Regular attendance is required.

Work Environment

The work environment is generally an office or school setting with a moderate noise level. The employee must maintain emotional control under stress, travel among district facilities as needed, and may occasionally work prolonged or irregular hours, including evenings or weekends. Occasional statewide travel may be required.

Revision Date:

10/15/2026

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive description of all work requirements and responsibilities. Additionally, the minimum level of education noted as a requirement could be supplemented by commensurate experience and/or certification(s) as determined by the hiring manager.

All MISD employees are expected to maintain an extreme degree of confidentiality by following the Family Educational Rights and Privacy Act (FERPA) for student information and the Health Insurance Portability and Accountability Act of 1996 (HIPAA) for employee and student information.

Midland Independent School District provides equal employment opportunities to all employees and applicants for

employment and prohibits discrimination and harassment of any type without regard to race,

color, religion, age, sex (including pregnancy), national origin, disability status, genetics, protected veteran status,

sexual orientation, gender identity or expression, or any other characteristic protected by

federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.