Apprentice - Facilities Coordinator

Integrated Facilities Management - Leading Global Technology company (India).

Here in India, we manage 23 sites, hosting over 130 people.

The Asia Pacific region is an important part of our client's success: occupying 65 offices across 13 countries. JLL helps our client achieve its ambitions by delivering the services and supporting the spaces that enable their business to thrive.

Kick start your career by working in a team managing some of the world's most inspiring office spaces. With nearly 10 million square feet of office space across Asia, there is plenty of room to grow.

The JLL account team has developed a unique culture, drawing and adapting from JLL and our client's way of working and thinking.

What this job involves:

• Providing onsite support
• You will be the site's reliable resource on whom we can bank on for all technical expertise. You'll achieve this by responsibly performing routine site checks and inspections to ensure all critical procedures and equipment management best practices are implemented and followed. Also we would look at your technical skills and suggest if any processes can be improved and implement cost saving measures. There will be questions that will arise while you are at the forefront and your contributions should be in line with team thoughts and motive.
• You'll also lend the team a big hand by providing admin support including front desk duties, basic housekeeping and appointment coordination. You'll need to ensure we hit key performance indicators and meet our service level agreements.
• Key aspects

Key aspects

• Monitor day to day technical operations activity for the site.
• Support to ensure adequate supply of materials including Electrical, plumbing, Carpentry
• Coordinate with the landlord team to ensure compliance with statutory regulations on fire, health and safety standards building management
• Coordinate with vendor staff on site to ensure the smooth operation
• Routinely inspect the building, have regular walk arounds and raise tickets for closure of the identified snags on a daily basis
• Assess analysis of the readings for weekly monthly reports on ME, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc
• Support the asst manager- technical in identifying energy management, saving opportunities, risk management.
• Client/Stakeholder Management
  • Proactively engage stakeholders to ensure that on-site client's expectations are met through high levels of customer service
  • Build and develop effective client / stakeholder relationships across multiple levels of the organization
  • Proactively understand the customers' / employees' needs and act on them before being requested
• Finance Management
  • Accurate billing and invoicing
  • Adherence to the monthly forecast
  • Invoice management.
• Procurement Vendor Management
  • Work on getting quotations as per site need
  • Sharing indents for monthly material supply
  • Zero stock out of situation
• Other Key Activities
  • Participate in emergency evacuation procedures including crisis management and business continuity
  • Take readings for weekly monthly reports on ME, covering the maintenance contracts, spare parts consumption, Incident reports, Improvement projects etc
  • Energy management, saving opportunities, risk management engineering systems audits
  • Preparing floor register for Health and Safety Issues for client 24/7 emergency call support and site attendance is require

Meeting the clients facilities needs.

Making everyone safe and risk-free

Do you value workplace safety? If so, you'll be a perfect fit for the job. In this role, you will ensure everyone's health and safety by keeping safe workplace procedures in place and order. Attention to detail combined with high level analytical skills are vital for success in this role; you'll need to make qualitative and quantitative decisions along with expectations to carry out procedures always. At the same time, this role puts you on the first line of defense against risks. As such, you will help implement and manage risk management programs, disaster recovery and business continuity plans. You'll also be expected to follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.

Sound like you

To apply, you need to be a:

Enthusiastic and Evolving

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.