Aprio PH - Office Administrator

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Provides day-to-day operational and administrative support for the Makati office, ensuring office readiness, employee support, facilities coordination, vendor management, operational tracking, and local project execution. Serves as the primary office administration contact for Makati-based employees and supports business operations initiatives in coordination with the Office Administration team.

Essential Functions and Key Responsibilities

• Serve as the primary point of contact for Makati office administration and employee support.
• Manage office readiness, supplies, pantry inventory, meeting room coordination, and office activities.
• Support onboarding, offboarding, and workplace communications.
• Coordinate with building administration, vendors, and service providers for office operations and maintenance.
• Monitor workplace conditions, support safety initiatives, and escalate facility concerns as needed.
• Maintain operational trackers, documentation, and recurring administrative requirements.
• Support compliance activities, reporting, presentations, and management updates.
• Coordinate deliveries, vendor visits, and facility-related activities.
• Support office projects, workplace improvements, and operational initiatives.
• Perform other administrative and operational duties as assigned.

Qualifications (Required)

• Work Setup: Onsite in Makati.
• Working Schedule: 9:00 AM to 6:00 PM, Monday to Friday.
• Bachelor's degree in Business Administration, Office Administration, Human Resources, Psychology, Management, or a related field.
• Minimum 2 years of experience in office administration, business operations, shared services, or administrative support.
• Proficient in Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational, communication, customer service, and stakeholder management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Ability to manage multiple priorities independently.

Qualifications (Preferred)

• Experience in a corporate or professional services environment.
• Experience maintaining operational trackers, reports, and documentation.
• Experience supporting facilities operations, vendor coordination, and office projects.
• Experience in ticket handling, shared inbox management, or service desk support.
• Experience using Canva or similar design tools.
• Experience preparing operational reports and business updates.

Perks/Benefits we offer for full-time team members:

• Wellness program

• HMO coverage

• Rewards and Recognition program

• Free shuttle service (provided by CDC | for onsite employees)

• Free lunch meal (For onsite employees)

• On-demand learning classes

• Discretionary time off and Holidays

• Performance-based salary increase

• Discretionary incentive compensation based on client or individual performance

• Hybrid set up to selected roles/location, terms and conditions may apply

• CPA & Certification Assistance and Bonus Program

What's in it for you:

- Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.

- A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.

- Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.

- Competitive compensation: You will be rewarded with competitive compensation.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.