AR Accountant

Here’s the difference you’ll make

As AR Accountant, you will be responsible in making sure that receivables are monitored and collected on time. Processes and reviews the validity, accuracy, timeliness and completeness of billings. Validates payments made by customers, any variances between billing and collection are resolved on the agreed timeline. Executes administrative functions in support to the Department and ensures it is implemented and monitored according to the existing policy and procedures.

What you’ll do

Billing Management

·       Accepts and counterchecks actual billing documents received from Billing Documentation Team

·       Analyzes transactions in freight terms and prepares rate adjustments if necessary.

·       Prints billing statements and attaches necessary billing documents, if required.

·       Forwards the complete billing packages with the transmittal receipt to Collection Specialist for delivery to client.

·       Updates the actual billing receipt date of billings in the system

Collection Management

·       Monitors due invoices and make a series of follow up calls and emails to client

·       Regularly sends updated Statement of Account (SOA) to client as reference of due invoices for collection and prepares collection letter for clients with outstanding overdue balances.

·       Ensures accuracy & completeness of paid invoices & Official Receipt and clears paid invoices in the system

·       Reconciles variances based on actual billed amount versus collection and the result shall be communicated immediately for proper action.

·       Records official receipts (OR) and other essential collection details on the Daily Collection Report (DCR). This includes timely check transmittal to Treasury.

Account Management and Reporting

·       Generates, prepares and analyzes monthly AR and other management reports. Such reports shall be done according to the set method of reporting and submitted within the set deadline.

·       Initiates AR reconciliation meeting/coordination meeting with clients, Sales team or other departments to resolve issues and concerns affecting billing and collection

·       Attends immediately to client’s request or concerns and elevates issues to immediate leader which seem beyond authority

·       Maintains a filing jacket of billing attachments (if there is), official receipts, and billing receipt copies for audit purposes.

Credit Granting

·       Accepts, processes customer application, and recommends appropriate credit line based on the result of financial analysis and credit investigation.

·       Notifies Customer and Sales about the result of their credit application via letter and email and endorses the same to Freight Revenue Accounting (FRA) for system set-up.

Other Essential Duties

·       Monitors sufficiency of accountable form supplies such as Official Receipts (OR), Provisional Receipts (PR), Charge Invoice/Billing Statement and other departmental forms according to the set prescribed level.

·       Prepares monthly SL-GL reconciliation report for AR accounts

You’ll thrive in this role if you

Educational Background

·       Graduate of any business course, preferably Accounting Major

Professional Experience

·       Fresh graduate or with minimum of 6 months’ work-related experience

·       Preferably with knowledge in Shipping/Logistics business

Competencies, Skills, Knowledge and Abilities

·       Computer Literate

·       Knowledge in MS Office

·       Preferably with knowledge in Oracle System

·       Average Communication Skills, both oral and written

·       Good Records Management

·       Good Analytical Skills

·       Ability to handle multiple tasks and projects

·       Team player and supports teamwork