AR and Billing Specialist

JANX is a well-established company and leads the market in highly specialized non-destructive testing and inspection services. JANX is located in the center of numerous unique industries which provides our employees with a wide range of experience.

We provide NDT, new construction, maintenance, and inspection services in all aspects of the oil and gas industries, including exploration, transmission, refining, storage facilities, and all oil related support industries.

We have an opening for a new AR and Billing Specialist in our NJ office! This is a full time position with benefits and paid time off.

POSITION PURPOSE:

• The purpose of the Operations Coordinator is to support all operational departments by service order set-up, timesheet entry, paperwork validation and various other responsibilities to ensure accurate and timely payroll entry and client invoicing.

DUTIES AND RESPONSIBILITIES:

• Perform the ADP time entry and project coding for all operational employees in preparation for manager approval, with absolute assurance over data submission, coding accuracy, and correct application of the Collective Bargaining Agreement.
• Perform quality control review of all field documentation including but not limited to timesheets, reader sheets, customer specific backup, and other required paperwork to support documentation is correct for invoicing per company and client requirements.
• Weekly entry into NetSuite of all billable items including labor and materials to ensure all billing is captured accurately and the correct client rates are applied.
• Timely client submission of all invoices per client requirements including via mail, email, and client portals. Validation of submission and acceptance of all invoices by clients.
• Coordinate and assist with service order set up requests by validating current service order, requesting new service orders per Company NetSuite guidelines; working with Finance team for timely service order issuance.
• Responsible for the generation of simple project data reports upon the request of management or clients.

KNOWLEDGE AND SKILLS:

• Must have working knowledge of MS Office Suite of products.
• Ability to review and understand field paperwork and how it relates to client contract and billing requirements.
• Ability to data mine and apply root-cause analysis.
• Detail orientated, and deadline driven.
• Strong organizational, multi-tasking, and problem-solving skills.

EDUCATION AND WORK EXPERIENCE:

• Minimum 2 years of applicable experience in invoicing and/or timesheet entry.
• Experience with NetSuite highly preferred.
• Experience working in a unionized environment preferred.
• Associates Degree required.

Equal Employment Opportunity/disability/protected veteran status.