AR and Data Entry Clerk

Description:

About Us:

Founded in 2017, Ideal Sushi Supply began as the distribution partner for our affiliated Momiji Sushi Bar & Restaurant locations throughout Oregon. Since then, we have expanded into a growing seafood and restaurant supply company proudly serving restaurants and businesses across our community.

As our company continues to grow, we are currently expanding from a 5,000-square-foot warehouse into a new 20,000-square-foot facility to better support our customers and operations. This exciting stage of growth brings new opportunities to build our warehouse, logistics, and delivery teams with hardworking individuals who are ready to grow alongside us.

At Ideal Sushi Supply, we value reliability, teamwork, and a strong work ethic. We promote from within whenever possible and are committed to providing competitive pay, advancement opportunities, and a supportive work environment where employees can build long-term careers. There has never been a better time to join the team.

Benefits of Joining the Team

• Medical Insurance
• Dental Insurance
• Paid Time Off
• Sick Time
• Simple IRA
• Employee Discount at Momiji Sushi Bar & Restaurant locations

Position Summary

The AR and Data Entry Clerk is responsible for supporting the organization’s accounts receivable functions, financial recordkeeping, data entry, and reporting needs. This position processes customer payments, prepares deposits, manages credit memos, maintains accurate account information, and assists with the resolution of customer account discrepancies. The position also supports internal reporting, data collection, market research, and general administrative tasks to help ensure accurate financial records and provide management with reliable information for business operations and decision-making.

Essential Duties and Responsibilities

Accounts Receivable

• Processes and records customer payments, receipts, and other accounts receivable transactions accurately and in a timely manner.
• Monitors customer accounts for outstanding balances, payment discrepancies, and account irregularities.
• Assists with resolving customer account discrepancies and communicating with customers regarding payment questions and account balances.
• Prepares, processes, and records credit memos in accordance with company procedures.
• Maintains accurate customer account records, payment histories, and supporting documentation.
• Reconciles customer payments and account activity to ensure accurate balances.
• Assists with tracking overdue accounts and following up on outstanding payments as needed.
• Reviews accounts receivable records for accuracy and completeness and reports discrepancies to the appropriate personnel.

Deposits and Banking

• Prepares and processes customer deposits in accordance with established company procedures.
• Makes bank trips to deposit checks, cash, and other payments as needed.
• Verifies deposit amounts against supporting documentation and accounting records.
• Maintains accurate deposit records and ensures transactions are properly documented.
• Assists with researching and resolving deposit discrepancies and payment processing issues.

Data Entry and Record Maintenance

• Enters, updates, and maintains financial, customer, product, pricing, and other business-related information in company systems and databases.
• Verifies the accuracy and completeness of data before entering or updating records.
• Identifies and corrects data entry errors and inconsistencies.
• Maintains organized electronic records, spreadsheets, and supporting documentation.
• Collects information from internal departments and other sources to maintain accurate and current company records.
• Handles confidential business and financial information appropriately.

Internal Reporting and Data Analysis

• Creates, maintains, and updates specialized internal reports based on management and departmental needs.
• Collects, organizes, and analyzes data to support operational reporting and business decisions.
• Compiles information from multiple sources and verifies its accuracy before preparing reports.
• Maintains recurring reports and develops new reporting tools or spreadsheets as requested.
• Identifies inconsistencies, missing information, and trends in collected data and communicates findings to the appropriate personnel.
• Assists with improving reporting processes, data accuracy, and information accessibility.

Market Research and Business Support

• Conducts market research to gather information regarding products, pricing, competitors, industry trends, and other business-related topics.
• Collects and organizes market and operational data for review by management and relevant departments.
• Assists with comparing pricing, product information, and other market data to support business planning.
• Prepares summaries of research findings and maintains organized records of collected information.
• Assists with special projects involving data collection, research, reporting, and administrative support.

Other Duties and Responsibilities

• Updates customer, vendor, product, and account information as needed.
• Communicates with internal departments to obtain information, clarify discrepancies, and complete assigned tasks.
• Maintains the confidentiality and security of company financial records, customer information, and proprietary business data.
• Assists with general accounting and administrative duties as needed.
• Performs other duties as assigned.

Requirements:

Qualifications and Skills

• Basic knowledge of bookkeeping, accounts receivable, financial transactions, and general business practices.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Ability to collect, organize, verify, and maintain large amounts of information.
• Proficiency in spreadsheets, databases, and standard office applications.
• Ability to create and maintain reports using data from multiple sources.
• Strong analytical, problem-solving, and organizational skills.
• Ability to conduct research, compare information, and identify relevant findings.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks, prioritize assignments, and meet deadlines.
• Ability to work independently while collaborating with other departments.
• Ability to handle confidential financial and business information with discretion.
• Willingness and ability to travel to the bank and perform other local business errands as required.

Physical Requirements and Job Conditions

• Must be physically able to operate standard office equipment, including a computer, office equipment, telephone, and calculator.
• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to perform repetitive computer, data entry, and recordkeeping tasks with accuracy.
• Must be able to travel locally to the bank and other business-related destinations as required.

Other

• This position is not eligible for telework and is performed on-site.
• The duties and responsibilities listed above are intended to describe the general nature and level of work performed in this position and are not an exhaustive list of all responsibilities, duties, or qualifications required.

Ideal Sushi Supply is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. We believe our continued success is built on diversity, inclusion, and strong community values — come roll with us and be part of the team!