AR Officer

Website: https://agenturecorp.com/

Job summary: To ensure the preparation of customer billings, monitoring accounts receivable, and collecting outstanding payments to maintain healthy cash flow.

Duties and Responsibilities:

1. Billing Administration

• Prepare and issue accurate sales invoices, billing statements, debit notes, credit notes, and other billing documents in accordance with company policies.
• Verify delivery receipts, purchase orders, sales orders, and supporting documents before preparing customer billings.
• Ensure all billings are processed and released within the required timelines.
• Coordinate with the Sales, Warehouse, and Logistics teams to resolve billing discrepancies.

2. Accounts Receivable and Collection Management

• Monitor customer accounts and maintain an updated accounts receivable aging schedule.
• Follow up outstanding balances through phone calls, emails, letters, and customer visits when necessary.
• Coordinate with customers regarding payment schedules, overdue accounts, and billing concerns.
• Prepare collection reports and recommend appropriate actions for overdue accounts.

3. Customer Account Coordination

• Build and maintain professional relationships with customers to facilitate timely collections.
• Investigate and resolve billing disputes and payment discrepancies in coordination with internal departments.
• Ensure customer account records are complete, accurate, and updated.
• Coordinate with the Sales Team regarding customer payment status and collection concerns.

Qualifications:

EDUCATION: Graduate of a Bachelor's Degree in Accountancy, Financial Management, Business Administration, Accounting Information System, or any related field.

WORK EXPERIENCE:

• At least 2 years of experience in billing, collections, accounts receivable, accounting, or a related finance role.
• Experience in B2B billing and collections is highly preferred.
• Experience in the distribution, trading, manufacturing, industrial, or utilities industry is an advantage.
• Experience using ERP systems, accounting software, or billing systems is preferred.

SPECIAL QUALITIES/SKILLS REQUIRED:

• Strong knowledge of billing, accounts receivable, and collection processes.
• Excellent negotiation and customer relationship management skills.
• Strong attention to detail and accuracy in preparing financial documents.
• Good analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Excel, Microsoft Office, and ERP/accounting systems.
• Strong organizational and time management skills with the ability to manage multiple customer accounts.
• High level of integrity and professionalism in handling confidential financial information.
• Ability to work independently while coordinating effectively with cross-functional teams.
• Willing to conduct customer visits when necessary to support collection activities and strengthen client relationships.

Benefits: 12 Sick Leaves, 12 Vacation Leaves, 1 Birthday Leave, Free Parking, Statutory Benefits, and Performance Bonus.

Setup: Fully on-site, Monday to Friday, 8:00 AM to 6:00 PM @ 11 Sta. Teresita, Brgy. Kapitolyo, Pasig City.

Job Type: Full-time

Pay: Php27,000.00 - Php33,000.00 per month

Benefits:

• Health insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person