AR SPECIALIST

About the role

Accounts Executive responsible for overseeing the accounts receivable process from invoicing to payment collection, managing cash application, credit management, reporting and analysis, dispute resolution, reconciliation and closing, collaboration across departments, supervision and leadership of the accounts receivable team, process improvement, and ensuring compliance with company policies and industry regulations.

Key responsibilities

• Oversee the daily activities of the accounts receivable team, including ensuring invoices are issued correctly and promptly, payments are collected on time, and accounts are reconciled regularly
• Apply customer payments (cheques, bank transfers, charge/credit card payment) accurately to the correct invoices in the system and ensure proper handling of partial payments, overpayments and issuance of Credit Note(s) or adjustments as needed
• Review customer worthiness, establish credit limits, and manage credit risk to reduce and ensure financial stability
• Prepare reports on accounts receivable aging, outstanding balances, updates on collections, and overdue accounts, identifying trends and issues and providing actionable insights to management
• Maintain proper documentation for all receivables transactions for audit and compliance purposes
• Address and resolve any payment discrepancies while maintaining good customer relationships
• Coordinate month-end and year-end close processes for accounts receivable, ensuring that balances related to account receivables are accurately recorded in the financial statements
• Partner with other departments, such as Admin, Customer Services and Sales team to resolve any discrepancies and coordinate with the accounts team to ensure that financial records are accurate and timely
• Mentor the team to ensure the team meets performance targets and deadlines
• Identify opportunities for streamlining the accounts receivable process to improve efficiency and reduce delays in payment collection and implement best practices for managing overdue accounts and improving cash flow

About you

• Minimum Diploma in Accountancy or any relevant qualifications
• Minimum 3 years of working experience in accounting/bookkeeping
• Competent in Microsoft Office
• Meticulous in work
• Positive attitude and willing to learn
• Detail and deadline-oriented