AR/AP Administrator

Full Job DescriptionAbout Us

At GT Mann Contracting, we believe strong businesses are built on strong systems, strong teams, and strong relationships. We are a collaborative, values-driven construction company focused on delivering high-quality residential projects while maintaining efficient and reliable internal operations.

We take pride in creating a supportive workplace where accountability, teamwork, and continuous improvement matter. If you are organized, detail-oriented, and enjoy keeping things running smoothly behind the scenes, we’d love to hear from you.

The Role

GT Mann Contracting is seeking an organized and dependable AR/AP Administrator to support our accounting and administrative operations.

This role is responsible for managing day-to-day accounts payable and accounts receivable administration, ensuring invoices, payments, and financial records are accurate, timely, and well organized. The AR/AP Administrator works closely with the Controller and Project Managers to support efficient financial operations across the company.

Key Responsibilities

Accounts Payable

• Process accounts payable invoices and complete pay runs
• Ensure vendors are paid accurately and on time
• Reconcile monthly vendor statements
• Identify and resolve invoice discrepancies
• Process credit card payments and vendor deposits
• Ensure Vendor compliance with terms and conditions of Vendor Agreement, including checking for active WCB enrollment and insurance

Accounts Receivable

• Compile and organize documentation for client invoicing
• Process and post client payments in Sage
• Send reminders for overdue accounts
• Assist with monthly invoicing processes and reporting

Financial Administration

• Track receipts and invoices using Sage Paperless
• Maintain accurate vendor records, including WCB and insurance documentation
• Update accounting databases and spreadsheets
• Assist with Visa reconciliations and month-end support

Office & Administrative Support

• Answer phone calls and emails and direct inquiries appropriately
• Coordinate office supply ordering
• Support the Controller and accounting team as needed

Qualifications

Education

• High school diploma or equivalent required
• Post-secondary accounting courses or bookkeeping training considered an asset

Experience

• 1+ year of experience in an office or administrative environment
• Experience in an Accounts Payable and/or Accounts Receivable role preferred
• Experience with bookkeeping and financial data entry
• Experience in the Construction industry is considered an asset.

Skills

• Strong attention to detail and accuracy
• Good understanding of bookkeeping procedures
• Proficient in Microsoft Excel, including spreadsheets and formulas
• Experience with Sage 100 Contractor and Sage Paperless considered an asset
• Strong organizational and time-management skills
• Comfortable handling confidential information with discretion
• Strong written and verbal communication skills

Pay: $25.00-$30.00 per hour

Work Location: In person