AR/AP Specialist

Who you are

• The ideal candidate will have strong analytical and organizational skills that help support the accurate and timely submission of financial accounting data to the leadership
• Experience with ERP systems
• Experience with RAMP, Bill.com, or similar platforms for bill pay processing
• Experience managing shared email inboxes for billing inquiries
• Proficient in Excel - (vlookups, pivot tables, formulas, etc)
• Strong accounts receivable and payable experience, including managing vendors and invoices, coding expenses to correct accounts and cost centers, routing invoices for approval, and reconciling accounts
• Strong understanding of the accounts payable and accounts receivable process and the connection it has with financial statements/budgeting/planning
• 2+ years operational accounting experience
• Retail industry experience preferred
• Understanding of GAAP accounting, financial analysis standards and best practices
• Enjoy working in a collaborative work setting
• Communicates clearly in both verbal and written settings
• Highly organized and detail oriented, able to manage, keep records and processes at a high volume
• Entrepreneurial mindset and self-starting working style

What the job involves

• You'll play a key role in maintaining our accounting and finance capabilities including a focus on the Accounts Receivable and Accounts Payable processes
• Manage the accounts payable email inbox daily, manage the processing, approval, payment and remittance of all invoices each week
• Reconcile vendor accounts and maintain vendor relationships
• Manage the accounts receivable collection process, including following up with brand partners for payment status
• Perform weekly cash reconciliation, matching payments to related bills & cash receipts to open invoices
• Assist in the monthly invoicing of brand billing statements by retrieving reports from various data sources and departments like store development, marketing, and retail operations
• Appropriately code invoices, expenses and bank items to the proper GL accounts and store codes
• Responsible for following up with internal stakeholders and ensuring vendor W9s are collected and stored
• Processing 1099s annually, as needed
• Track certain spend types to budget as requested by management
• Conduct bi-weekly expense reimbursement processing
• Reconcile key balance sheet accounts
• Support ad hoc management analysis requests
• Work with the Controller, Accounting Team, and other business stakeholders to brainstorm, analyze, and implement process improvements and automation
• Outcomes & Measures of Success:
• Consistent, timely execution and delivery of accounting workflows and related business financial performance reports with thoughtful analysis and insights
• Contributions to the development and implementation of Accounting & Finance workflows, systems/tools and team development
• Contribution to the development of a team-oriented, high performance culture within the firm
• Successful collaboration with operational peers and team members across the organization
• Timely collection of outstanding accounts receivables with majority of receivables <30 days past due

Benefits

• Medical & Dental: Employees who work 30+ hours per week are eligible for medical, dental and vision benefits which include employer contributions. We offer individual, individual + spouse, individual + children and family programs
• Parental Leave: We offer expecting parents 12 weeks of paid time off to bond with their new family members and adjust to their new life
• Wellness Programs: All Leap employees are eligible for assistance in the areas of legal, financial, counselling and other programs at no cost through our Leap wellness program
• Unlimited PTO: We believe taking the time to refuel is important and offer unlimited PTO to corporate employees
• 401k: All Leap employees are eligible to participate in the company's 401 upon 60 days of employment. Our provider gives you access to a simplified investment selection platform that makes it easy to sign up and manage overtime
• Discount on Leading Brands: All employees recieve a 25-50% discount on purchases made from our leading brands
• Employee Referal Incentives: If an employee refers a qualified candidate, we'll reward them with cash if the candidate works for us
• Mass Transit Commute Assistance: Staff are able to make daily commute to work more convenient and affordable by paying for mass transit and parking expenses pre-tax
• Paid Sabbatical: Upon 10 years of service, full time employees receive four weeks of full paid time off