AR/AP Specialist

Who We Are:

Canco Petroleum is a 100% Canadian owned and operated company with a head office operation in Kelowna, BC. With the mission of becoming a leading brand in gas stations and convenience stores, we are guided by core values of honesty, integrity and excellence. It is this excellence and ability to build exceptional partnerships that have led to our significant growth and demand for this role.

The Role:

The AR/AP Specialist is responsible for leading and managing the full cycle of Accounts Receivable and Accounts Payable processes, ensuring timely collections and payments, maintaining financial accuracy, and supporting compliance and reporting activities. This role plays a key part in the organization’s cash flow operations, delivering high-quality service to both internal stakeholders and external partners, and contributing to process improvements and audit readiness.

Key Responsibilities:

Accounts Receivable (AR):

• Generate, review, and issue customer-facing documents including invoices, bills, account statements, and financial reports using both manual and computerized systems.
• Ensure invoices are accurate and complete, reflecting correct pricing, terms, and any applicable discounts.
• Monitor and reconcile the AR ledger to ensure all payments are correctly recorded and discrepancies are resolved promptly.
• Proactively follow up with customers on outstanding balances and send payment reminders to ensure timely collections.
• Prepare regular AR aging reports, collections status updates, and other relevant metrics for management.
• Respond to customer inquiries, maintain strong account relationships, and resolve payment issues efficiently.
• Support the reduction of collection cycle times and assist with audits as needed.

Accounts Payable (AP):

• Create, manage, and process vendor purchase orders, invoices, receipts, and change orders.
• Reconcile and verify invoices to ensure accuracy, timely approvals, and compliance with internal policies.
• Collaborate with vendors, buyers, and cross-functional teams to resolve billing issues and ensure smooth AP operations.
• Oversee timely payment of invoices and follow up on any pending or disputed transactions.
• Maintain accurate financial records and generate AP-related data reports as required.
• Assist in compliance tasks including document renewals, vendor maintenance, and audit support

LMA (Lead, Manage, & Accountability):

• Own the end-to-end AR & AP processes, including updates, improvements, and execution of collection and payment cycles.
• Ensure alignment with company policies and drive efficiencies across both functions.
• Prepare and analyze reports for AR & AP performance, providing insights for management decision-making.
• Handle administrative duties such as compliance documentation, contract renewals, and other required reporting.
• Contribute to special projects and process enhancements as assigned.

Requirements:

• Proven experience in accounts receivable/payable or a similar financial role. Knowledge of collections procedures and techniques is an asset. Degree or knowledge is a bonus.
• Strong interpersonal and communication skills both written and verbal.
• Strong attention to detail and accuracy in data entry and record keeping
• Sound working and technical knowledge of accounting principles, practices and applications.
• Capable of analytical, critical, and logical thinking.
• Organizational and time-management skills.
• Affinity to learn and embrace various software platforms.
• Proficient skills in Microsoft Office 365 and advanced knowledge of Excel.

Benefits:

• Competitive Salary
• Extended health and dental benefits after the probationary period.
• RRSP Matching.