Architectural Coordinator

1. Job Summary

The Architectural Coordinator is responsible for coordinating architectural works, drawings, materials, and site activities to ensure that all architectural works are carried out according to approved drawings, project specifications, quality standards, and construction schedules.

The role involves close coordination with consultants, architects, subcontractors, engineers, and site teams to resolve design discrepancies, monitor work progress, and ensure the timely completion of architectural works.

2. Key Responsibilities

A. Architectural Coordination

Coordinate architectural works with structural, civil, and M&E teams to avoid clashes and resolve site coordination issues.

Review architectural drawings, shop drawings, construction drawings, and specifications.

Ensure drawings and site works comply with approved designs, project requirements, and relevant building regulations.

Identify design discrepancies and coordinate with consultants and relevant parties to obtain clarification.

Monitor architectural work progress and ensure activities are completed according to the project schedule.

B. Site Supervision and Inspection

Conduct regular site inspections to monitor the progress and quality of architectural works.

Coordinate installation and finishing works, including walls, partitions, ceilings, flooring, doors, windows, waterproofing, painting, and other architectural finishes.

Ensure subcontractors carry out works in accordance with approved drawings, method statements, and quality requirements.

Coordinate inspections with consultants, the Resident Engineer (RE), and relevant project representatives.

Follow up on defects, rectification works, and non-conformance reports (NCRs).

C. Drawing and Document Management

Coordinate the preparation, submission, and approval of shop drawings, material submissions, samples, and technical documents.

Maintain updated records of drawings, RFIs (Requests for Information), site instructions, and inspection reports.

Ensure the latest approved drawings are available to the site team and subcontractors.

Assist in preparing as-built drawings and handover documentation.

D. Liaison and Communication

Liaise with architects, consultants, clients, subcontractors, suppliers, and internal project teams.

Attend site coordination meetings and technical discussions.

Follow up on outstanding design issues, material approvals, and construction requirements.

Coordinate with procurement and subcontractors to ensure timely delivery of materials and completion of works.

E. Quality, Safety and Compliance

Ensure architectural works comply with project specifications, approved materials, and applicable Singapore building requirements.

Support the implementation of the project's Quality Assurance and Quality Control (QA/QC) procedures.

Ensure site activities comply with applicable Workplace Safety and Health (WSH) requirements.

Assist in preparing inspection records, quality checklists, and project progress reports.

F. Project Handover

Coordinate architectural inspections, testing where applicable, and defect rectification.

Assist in preparing snagging and de-snagging lists.

Ensure outstanding architectural works and defects are resolved before handover.

Compile relevant records and documentation for project completion.