Architectural/Deed Restriction Coordinator

Overview

Performs a variety of tasks related to Architectural Review and Deed Restriction including processing of related correspondence, maintain records and report findings to the Board of Supervisors.

Duties(The following examples are intended to be descriptive, but not restrictive.)

1. Property verifications to include taking of photos to verify violations 2. ARC: Record application in log sheet 3. DRC: Record deed restriction in log sheet and prepare power point presentation 4. Keep an organized record of past and present Deed Restriction Violations - (both electronic and hard copy. 5. Type and mail letters to resident’s notifying of board’s decision/recommendations. 6. Maintain ongoing record of all actions involving ARC/DRC. 7. Place courtesy telephone calls to residents informing them of Board decision regarding their ARC application. Follow up with written correspondence via US Mail. 8. Respond to telephone/emails from residents. 9. ARC: Follow up -- 4-5 week time period after letter is sent 10. DRC: Follow up -- 20 days. If resident fails to fix problem, a second letter is sent .After another two weeks, if issues is still not rectified, a certified letter is sent. 11. After all attempts are made, deed restriction complaint is then forwarded to attorney for review. 12. Note/date all follow ups in both ARC/DRC log sheet. 13. Perform other duties as assigned

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The qualifications listed below are representative of the knowledge, skill, and/or ability required: 1. Education and/or Experience: High School Diploma or G.E.D.; one to two years related experience and/or training. 2. Communication Skills: Must have excellent communication skills. Fluent command of the English language. Ability to effectively communicate orally and in writing. Ability to effectively present information to residents, Board of Supervisors, other employees of the CDD and general public. 3. Various Skills: Secretarial and organizational skills including telephone protocol, emailing/copying, ability to prioritize, strong customer service orientation, and problem solving. 4. Computer Skills: Working knowledge of Microsoft Office (Word, Excel, etc., Power Point).

Desirable Qualifications 1. A valid Florida’s Vehicle Operator’s License. 2. Knowledge and ability to safely operate office equipment necessary to maintain CDD office. 3. Ability to meet the scheduling requirements of the CDD by working nights, weekends, and/or holidays.

Physical Demands & Work Environment The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 1. While performing the duties of this job the employee is required to stand, walk, stoop, and kneel. It is crucial to the outcome of the job tasks that the employee is able to talk, hear, and use hands to finger, handle or operate objects, tools, or controls and to reach with hands and arms or sit for long periods of time. 2. Normal office environment with little, if any discomfort due to heat, dust, noise and the like. 3. The employee is exposed to wet and/or humid conditions, and outside weather conditions while performing outdoor duties and responsibilities.

This job description is intended to describe the general nature and level of work being performed by a person assigned to this job. They are not to be construed as an exhaustive list of all job duties that may be performed by a person so classified.

Pay: $17.00 per hour

Expected hours: 40.0 per week

Work Location: In person