Asistente oficina

Job Overview
We are seeking a dynamic and organized Asistente de Oficina to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance administrative efficiency, and provide exceptional customer service. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills in both English and Spanish. In this position, you will manage front desk responsibilities, handle phone systems, coordinate schedules, and ensure smooth office workflows. Your enthusiasm and organizational skills will help create a welcoming environment for clients, visitors, and team members alike. This paid position is perfect for someone eager to grow their office management expertise while contributing to a vibrant professional setting.

Duties

• Greet visitors and clients warmly, ensuring a positive first impression while managing front desk operations
• Answer multi-line phone systems promptly and professionally, directing calls efficiently
• Manage calendar scheduling and coordinate appointments for team members and executives
• Handle data entry tasks with accuracy using Microsoft Office Suite and Google Workspace tools
• Maintain organized filing systems, both digital and physical, safeguarding confidential information
• Support bookkeeping activities using QuickBooks or similar accounting software
• Assist with office management tasks such as supply ordering, inventory tracking, and facility organization
• Provide exceptional customer service by addressing inquiries via phone or email with professionalism and courtesy
• Support administrative functions including copying, scanning, mailing, and document preparation
• Contribute to a collaborative team environment by supporting personal assistant duties and other ad hoc projects

Qualifications

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and basic computer literacy
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent communication skills in both English and Spanish (bilingual) to effectively assist diverse clients and team members
• Strong phone etiquette and experience managing multi-line phone systems with professionalism
• Ability to handle confidential information discreetly and responsibly
• Exceptional time management skills with the ability to prioritize tasks efficiently
• Previous office experience including data entry, filing, customer support, and calendar management is preferred
• Demonstrated ability to adapt quickly in a fast-paced environment while maintaining attention to detail

Join us in a role where your organizational talents will shine! We value energetic professionals who are eager to contribute positively to our team’s success. This position offers an engaging work environment where your skills in office management, customer service, and administrative support will be recognized and rewarded. If you’re ready to make a meaningful impact through your administrative expertise—apply today!

Pay: $11.00 - $11.50 per hour

Expected hours: 40.0 per week

Work Location: In person