Asset Management Associate

Asset Management Associate

The primary responsibility of the Asset Management Associate is to ensure that supplies and materials properties of SISC are properly maintained and are always available for every customer

KEY Responsibilities

1. Warehouse Management and Inventory Control

1.1. Maintain the warehouse for office supplies, engineering materials, computers and peripherals, giveaways, housekeeping materials, and student materials in an organized, safe, and efficient manner.

1.2. Arrange and store all materials in their designated shelving units in accordance with approved warehouse layout and storage standards.

1.3. Conduct monthly physical inventory counts of all warehouse items in accordance with the approved inventory schedule.

1.4. Prepare and submit accurate monthly inventory and variance reports for all warehouse items within specified reporting deadlines.

1.5. Issue supplies/materials requested by SISC employees in accordance with the established guidelines.

1.6. Ensure that daily inventory adjustments for all issued and received items are accurately recorded in the GP inventory system.

1.7. Maintain accurate stock levels and monitor discrepancies to prevent stock variances, losses, and stakeouts.

2. Fixed Assets Management Support

2.1. Assist in the management of the company’s fixed assets by conducting regular physical inventory of equipment, including air-conditioning units, computers, furniture, office and school equipment, and other physical plant and production assets, based on established guidelines and schedules.

2.2. Ensure that all fixed assets are properly tagged with property numbers and are monitored using approved Asset Movement Forms.

2.3. Maintain and regularly update fixed asset records to ensure accuracy and completeness of asset information.

2.4. Prepare and maintain Employee Accountability Agreements for all issued equipment and ensure that all changes in assignment or status are promptly documented and recorded.

2.5. Manage the disposal process for old, obsolete, and non-serviceable equipment by ensuring that all required disposal documents are properly completed and approved by management prior to disposal.

3. Printing Department Management Support

3.1. Assist in the management and control of the Printing Department to ensure efficient, secure, and cost-effective printing operations.

3.2. Prepare the monthly printing and binding consumption reports and ensure timely review and approval by management.

3.3. Prepare and process payment requests for all printing-related expenses and ensure that the photocopier and printer service providers are paid on time according to approved schedules and contracts.

3.4. Assist in the management and control of examination printing to ensure confidentiality and prevent unauthorized reproduction of examination materials.

3.5. Manage and monitor all printers, including colored and black-and-white units, to ensure:

3.5.1. Timely rental payments for leased equipment

3.5.2. Regular preventive maintenance and prompt service

3.5.3. Fulfillment of new printer requirements as needed for operational continuity

3.6. Ensure accurate tracking, usage monitoring, and performance evaluation of all printing equipment to optimize departmental efficiency and minimize downtime.

4. Hazardous Waste Storage Management/Materials Recovery Facilities Management

4.1. Manage the storage and handling of hazardous materials to ensure safety, compliance, and environmental protection.

4.2. Ensure that all hazardous materials are stored in their designated areas according to established safety protocols and regulatory requirements.

4.3. Ensure that all hazardous materials are clearly and accurately labeled with appropriate hazard warnings and handling instructions.

4.4. Ensure proper tracking, monitoring, and inventory of hazardous materials to maintain accountability and minimize risk.

4.5. Ensure that hazardous waste is disposed of in accordance with established company policies, environmental regulations, and approved disposal schedules.

4.6. Coordinate with relevant departments and external service providers to ensure safe and compliant transportation and disposal of hazardous materials.

4.7. Conduct regular inspections and audits of hazardous material storage areas to identify risks, implement corrective actions, and maintain compliance with safety and environmental standards.

5. Employee Monitoring of Accountability

5.1. Monitor the issuance and return of all accountable materials and equipment to employees to ensure proper stewardship and operational continuity.

5.2. Maintain detailed and up-to-date records of all equipment assignments, transfers, and returns, ensuring accuracy and completeness in the asset tracking system.

5.3. Conduct periodic audits and checks to verify equipment accountability, proper usage, and compliance with company policies.

5.4. Track and follow up on overdue equipment returns promptly, implementing corrective actions and coordinating with relevant departments to recover unreturned or misused items.

5.5. Provide management with regular reports on equipment status, accountability compliance, and any issues requiring corrective action.

6. Receiving of Deliveries

6.1. Receive, inspect, and verify all deliveries of new equipment, materials, and supplies to ensure accuracy, quality, and completeness.

6.2. Compare delivered items against purchase orders, delivery receipts, and specifications to confirm correct quantity, type, and condition.

6.3. Prepare the Material Receiving Report in accordance with established procedures and submit it for review and approval.

6.4. Update inventory and asset management records promptly to reflect newly received items and ensure accurate tracking.

6.5. Report any discrepancies, damaged goods, or quality issues to management and coordinate with suppliers for resolutions.

6.6. Ensure that all received items are properly stored in their designated locations according to warehouse organization and safety standards.

7. Toga Preparation and Distribution

7.1. Coordinate the preparation, organization, and distribution of togas for graduation ceremonies to ensure timely availability for all participants.

7.2. Maintain an accurate inventory of all togas, ensuring they are clean, complete, and in good condition prior to distribution.

7.3. Manage the collection, inspection, and proper storage of togas after use to maintain their quality and readiness for future ceremonies.

7.4. Prepare reports on toga inventory levels, usage, and any damages, and recommend actions for replacement or repair as needed.

7.5. Ensure compliance with established procedures and timelines for graduation-related uniform management.

8. ERP/GP Dynamics Inventory System

8.1. Record all inventory adjustments accurately in the ERP/GP Dynamics system to ensure data integrity and up-to-date inventory records.

8.2. Schedule and conduct regular stock counts, including physical counts, in accordance with established procedures and timelines.

8.3. Enter stock count data and post all relevant transactions in the ERP/GP Dynamics system promptly and accurately.

8.4. Develop, maintain, and communicate a schedule for regular stock counts to ensure consistent inventory monitoring.

8.5. Coordinate with relevant departments to minimize operational disruptions during stock counts.

8.6. Ensure strict adherence to the stock count schedule and established procedures.

8.7. Investigate and resolve any discrepancies identified during inventory counts to maintain accurate and reliable inventory records.

8.8. Ensure accuracy and completeness in all adjustment entries to preserve the integrity of inventory data and reporting.

9. Key Results Area Monitoring and Management

9.1. Prepare regular KRA performance reports, including analysis of targets versus actuals, identified issues, and implemented action plans, and submit them to the Immediate Head for review.

9.2. Monitor and track actual performance against established KRA targets on a regular basis, maintaining accurate records of achievements and deviations.

9.3. Ensure that all KRA preparation, monitoring, and action plans comply with company policies and ISO/QMS standards.

10. Consumption Report Preparation

10.1. Prepare regular consumption reports for materials, supplies, printing, and other operational resources in accordance with established procedures and schedules.

10.2. Collect, consolidate, and analyze data on resource usage to ensure accuracy, completeness, and timeliness of reporting.

10.3. Compare actual consumption against forecasts, budgets, and approved plans to identify variances and trends.

10.4. Highlight discrepancies, unusual consumption patterns, or potential issues, and provide recommendations for corrective actions.

10.5. Submit consumption reports to management and relevant departments within specified deadlines to support operational planning, budgeting, and decision-making.

10.6. Maintain organized records of all consumption reports and supporting documentation for audit and reference purposes.

10.7. Collaborate with relevant departments to ensure accurate reporting of usage, adherence to resource allocation, and compliance with company policies.

11. Customer Service

11.1. Provide excellent customer service to both internal and external clients, ensuring responsiveness, professionalism, and accuracy in all interactions.

11.2. Address, investigate, and resolve asset-related inquiries, concerns, or issues promptly to maintain operational continuity and stakeholder satisfaction.

11.3. Maintain positive, professional, and collaborative relationships with all stakeholders, fostering trust, transparency, and effective communication.

11.4. Proactively identify potential customer service challenges related to assets or inventory and implement solutions to prevent recurring issues.

11.5. Prepare reports on customer feedback, inquiries, and resolution actions to inform management decisions and continuous improvement initiatives

Job Type: Full-time

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Gym membership
• Health insurance
• Life insurance
• On-site parking
• Paid training

Ability to commute/relocate:

• Las Piñas: Reliably commute or planning to relocate before starting work (Preferred)

Work Location: In person