Asset Management Executive (Emiratization)

The Asset Management Executive will be responsible for maintaining accurate records, ensuring compliance with relevant regulations, and supporting strategic asset management initiatives. This role also involves all other administrative and coordination functions to support the department.

• Acts as a main point of contact or coordinator for the department to answer queries and manage them. Support the team in coordinating meetings and arranging appointments with internal and external stakeholders.
• Ensure accurate and timely data entry and maintenance of asset management systems. Generate regular reports on asset performance, utilization, and inventory levels for management review.
• Process payments of invoices, ensuring timely payments as per the agreed terms with the vendors. Ensure relevant documents such as completion certificate is submitted.
• Maintain and document all payments and invoices, both soft and hard copies. Create a tracker to monitor the progress of payments to the vendors.
• Coordinate with Procurement and Contracts in processing purchase requests and LPOs. Prepare single source, contracts and agreements as and when required**.**
• Ensure all necessary documents related to procurement and contracts are documented, such as contracts, proposals, agreements, invoices vendor details and other related paper works. Maintain a tracking system to monitor LPOs and payments.
• Ensure all data is accurate, up-to-date, and consistently maintained. Implement data validation processes to minimize errors and inconsistencies. Organize and file memos, documents, contracts or other relevant and important documentation ensuring safekeeping of confidential information and data.
• Coordinate with other departments or other stakeholders to obtain approvals as per the process and target timelines.
• Process and follow-up payments related to utilities such as DEWA and telecom services.
• Assist the team in extracting required information, document and information related to asset management, including secondary sources such as Property Finder and Property Monitors. Provide necessary assistance to the team in preparing presentations, memos, letters and other documents.
• Perform additional tasks as assigned by the management. These tasks may not be explicitly stated in this job description but are essential to the overall success of the department and company.

Desired Candidate Profile

• Prefer UAE nationals only.
• 2 - 3 Years of experience in Asset Management, Property Management or Community Management or related industry.
• Bachelor's Degree in Business Administration or accounting related field.