Asset Manager

JOB PURPOSE
The Asset Manager is responsible for end-to-end governance and lifecycle management of all airport assets across terminal, airside,
landside, utilities, infrastructure, IT, security, facilities, and operational systems. The role owns the complete asset repository, package-
wise documentation, licences, permits, contracts, AMCs/CMCs, warranties, statutory renewals, vendor obligations, compliance
records, and renewal calendar to ensure uninterrupted airport operations, regulatory compliance, asset reliability, and cost-effective
lifecycle performance.
SCOPE OF ASSETS / COVERAGE

• Complete airport asset base including terminal, airside, landside, MEP, utilities, ICT, security systems, surveillance, baggage
  systems, passenger processing systems, and support equipment.

• All project and operational packages including OEM systems, vendor-managed packages, service contracts, support services,
  spares, licences, subscriptions, warranties, and statutory approvals.

• All documentation, compliance evidence, audit trails, renewal timelines, financial records, and stakeholder obligations linked to
  the airport asset ecosystem.
  KEY RESPONSIBILITIES
  1. Asset Register & Lifecycle Governance

• Maintain a single, accurate, auditable asset register covering asset ID, location, ownership, criticality, package, vendor, warranty,
  AMC/CMC, licence, renewal date, and lifecycle status.

• Track assets from acquisition, installation, commissioning, handover, operation, maintenance, upgrade, transfer,
  decommissioning, and disposal.

• Ensure asset tagging, classification, criticality mapping, depreciation inputs, and replacement planning are maintained and
  periodically validated.
  2. Package-wise Documentation & Handover Control

• Maintain package-wise repositories for drawings, BOQs, manuals, test certificates, commissioning reports, handover documents,
  warranties, licences, compliance certificates, and as-built documentation.

• Ensure new project packages are accepted only with complete documentation, asset coding, warranty details, spares list, support
  model, and maintenance obligations.

• Coordinate with project, engineering, IT, procurement, finance, and operations teams to ensure smooth transition from project
  delivery to operations.
  3. Contract, AMC/CMC & Vendor Management

• Track all asset-related contracts, support agreements, SLAs, AMCs, CMCs, subscriptions, OEM support, service orders, and vendor
  obligations.

  • Monitor contract validity, renewal windows, notice periods, payment milestones, penalty clauses, service credits, and
    performance obligations.
  • Support renewal negotiations, scope finalization, vendor performance reviews, and contract closure documentation.
    4. Licence, Permit, Warranty & Renewal Management
  • Maintain a renewal calendar for licences, permits, statutory approvals, software licences, subscriptions, certificates, warranties,
    insurance-linked documents, and compliance records.
  • Ensure zero lapse in critical licences, contracts, warranties, permits, and statutory renewals by proactively initiating renewal
    actions.
  • Coordinate with internal stakeholders, OEMs, vendors, regulatory agencies, and authorities for timely renewal and evidence
    closure.
    5. Compliance, Audit & Risk Management
  • Support internal, external, statutory, safety, security, regulatory, and financial audits by maintaining clean, searchable, and
    evidence-ready records.
  • Identify risks related to asset failure, outdated licences, expiring contracts, unavailable spares, missing documentation, or vendor
    non-compliance.
  • Maintain action trackers for audit observations, compliance gaps, renewal risks, and delayed vendor deliverables until closure.
    6. Maintenance, Reliability & Operational Coordination
  • Coordinate with operations and maintenance teams to track preventive, corrective, predictive, and condition-based maintenance
    obligations.
  • Monitor critical asset availability, downtime trends, repeat failures, obsolescence risks, and lifecycle replacement needs.
  • Support root-cause analysis and improvement plans for recurring asset issues affecting airport operations.
    7. Financial Planning & Cost Optimization
  • Support annual CAPEX/OPEX planning, renewal budgeting, contract forecasting, warranty utilization, and lifecycle cost analysis.
  • Identify opportunities for consolidation, cost avoidance, vendor rationalization, spares optimization, and renewal prioritization.
  • Provide accurate inputs to procurement and finance for PR/PO planning, accruals, renewals, asset capitalization, and budget
    control.
    8. Reporting, Dashboards & Governance
  • Publish periodic dashboards covering asset register health, renewal status, contract status, licence compliance, vendor SLA
    adherence, open risks, and critical action items.
  • Conduct governance reviews with package owners, vendors, procurement, finance, operations, engineering, IT, security, and
    leadership stakeholders.
  • Maintain clear escalation mechanisms for upcoming expiries, delayed renewals, unavailable documents, non-performing vendors,
    and critical asset risks.

REQUIRED QUALIFICATIONS

• Bachelors degree in Engineering, Infrastructure Management, Aviation, IT, Electronics, or related discipline.
• Preferred Certifications: ISO 55001 Asset Management, Contract Management & ITIL

REQUIRED EXPERIENCE

• 10–15+ years of experience in asset management, airport operations, infrastructure management, facilities management,
  engineering operations, IT operations, or large-scale critical infrastructure environments.
• Strong working experience in managing contracts, AMCs/CMCs, licences, warranties, statutory renewals, compliance
  documentation, and vendor governance.
• Prior exposure to airports, aviation, transportation, utilities, smart infrastructure, data centers, industrial campuses, or mission-
  critical operations is preferred.