Assistant Academic Administrator

About the role

Provide daily administrative support to the Academic Manager and Academic Department, including follow-up on students' academic matters under the guidance of the Academic Manager.

Key responsibilities

• Assist in preparing meeting documents, taking minutes and maintaining records of official academic meetings
• Support communication and coordination with external agencies, organisations and academic partners
• Assist in preparing teaching schedules and coordinating classrooms, lecturers and other academic resources
• Provide administrative support for assessments and examinations, including preparing documents, maintaining assessment records and coordinating submission deadlines
• Assist with communications and arrangements involving external examiners, appeals, moderation and assessment processes
• Support the preparation and coordination of Joint Assessment Board meetings with university partners
• Maintain the proper filing, storage, accuracy, confidentiality and security of academic documents and student records
• Assist in administering student and lecturer surveys, compiling the data collected and preparing basic summaries or reports
• Provide administrative support for lecturer deployment, scheduling, documentation and follow-up matters
• Monitor and follow up with students on attendance, assignment submissions, academic progress and other academic requirements

About you

• Support initiatives that help students meet the academic standards of the College and its academic partners
• Assist in coordinating student support initiatives, academic activities and departmental projects
• Provide basic pastoral support to students and refer complex or sensitive matters to the Academic Manager or relevant department
• Undertake relevant teaching assignments when required, including delivering approved lesson plans and assisting with the preparation and marking of assessments
• Support the student selection and admission process by coordinating entrance tests, auditions, interviews and related documentation
• Assist with academic promotional activities, student orientation and other College events when required