Assistant Account Executive

ABOUT ONE ASIA VENTURES

One Asia Ventures is one of Asia’s leading event organizers, best known for the flagship Siam Songkran Music Festival—Thailand’s largest and internationally recognized music event. With over 500 events organized, more than 1 million total attendees, and 100,000+ participants annually, we deliver high-energy music and lifestyle experiences that blend culture, entertainment, and innovation

WE’RE HIRING: Assistant Account Executive – Sponsorship & Partnership

Be the Engine Behind the Experience.

Behind every great sponsorship and successful event, there’s a team making sure every detail moves forward.

As an Assistant Account Executive, you’ll support our AE team across sponsorship & partnership documents, quotations, invoices, government documents, and internal coordination — making sure information is complete, documents are ready, and things move on time.

If you’re organized, detail-oriented, proactive, and enjoy working in a fast-paced Event & Concert environment, this could be your place.

You may not always be on stage.
But you’ll help make the show happen.

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Key Responsibilities:

1. Account Team Support

• Support team with day-to-day administrative and project coordination.
• Prepare and organize documents, information, and materials required for client projects.
• Follow up on pending tasks and information to keep projects moving on schedule.

2. Sponsorship & Partnership Documentation

• Prepare and coordinate sponsorship, partnership, proposal, agreement, and client documents.
• Coordinate with internal teams to ensure required information and documents are complete.
• Maintain document status and follow up with relevant stakeholders.

3. Quotation & Invoice Coordination

• Coordinate the issuance of Quotation (QT), Invoice (INV), and related documents with Finance & Accounting.
• Prepare and submit required information for QT/INV requests.
• Track document status and ensure timely delivery to clients.

4. Government & Official Documents

• Coordinate government, regulatory, and other official documents related to events.
• Collect and prepare required information and supporting documents.
• Follow up on submissions, approvals, and deadlines.

5. Internal & External Coordination

• Coordinate with clients, sponsors, partners, vendors, and internal teams.
• Communicate and follow up on project requirements and outstanding items.
• Help ensure information flows smoothly between commercial and operational teams.

6. Document & Data Management

• Update project trackers, client information, and commercial document records.
• Ensure documents and data are accurate, complete, and easy to retrieve.

7. Event & Project Support

• Support the Account team with project coordination before, during, and after events.
• Coordinate documents and requirements for sponsor/partner activations.
• Provide on-site support during events when required.

Qualifications:

• 0–3 years of experience in Sales Support, Sales Coordinator, Account Coordinator, Account Executive, Project Coordinator, Event, Advertising, Marketing, or related roles.

• Fresh graduates with strong organizational and coordination skills are welcome.

• Strong organization, attention to detail, and follow-up skills.

• Good at managing multiple tasks, documents, and deadlines simultaneously.

• Strong communication and coordination skills.

• Proficient in Microsoft Office / Google Workspace.

• Able to work in a fast-paced, deadline-driven environment.

• Willing to work flexible hours and support events when required.

• Good command of English will be an advantage.

• Owns a personal laptop/notebook for work use.