Assistant Accountant

2. Key Responsibilities

A. Accounting & Bookkeeping

• Maintain day-to-day accounting transactions, including purchase, sales, receipts, payments, journal entries, and expense bookings.
• Prepare and maintain vouchers, ledgers, cash books, bank books, and general accounting records.
• Ensure accurate posting of transactions in accounting software or ERP systems.
• Perform bank reconciliation, ledger reconciliation, vendor reconciliation, and customer account reconciliation.
• Monitor outstanding receivables and payables and follow up on pending entries and discrepancies.
• Maintain records of advances, employee reimbursements, petty cash, and other financial transactions.
• Assist in the preparation of monthly, quarterly, and annual financial statements.

B. Payroll Processing & Salary Administration

• Process monthly payroll based on attendance, leave records, overtime, incentives, deductions, and approved salary revisions.
• Verify attendance, new joiners, employee exits, and other payroll-related inputs with HR.
• Calculate gross salary, net salary, arrears, overtime, bonuses, and other applicable earnings and deductions.
• Process statutory deductions and contributions, including PF, ESI, Professional Tax, TDS, and other applicable deductions, as relevant.
• Prepare monthly salary sheets, payslips, bank transfer statements, and payroll summaries.
• Ensure timely salary disbursement and accurate payroll accounting entries.
• Reconcile payroll expenses with the general ledger and employee records.
• Maintain confidentiality of employee salary details and payroll information.
• Assist HR in full and final settlement calculations, including leave encashment, notice pay, and other applicable dues.
• Prepare payroll reports and support statutory filings and audits related to payroll.

C. GST, TDS & Statutory Compliance

• Assist in GST-related accounting, including purchase and sales data verification, input tax credit reconciliation, and return preparation.
• Calculate, record, and reconcile TDS deductions and maintain supporting documentation.
• Assist in preparing and filing applicable GST, TDS, and other statutory returns within prescribed timelines.
• Maintain records of tax payments, challans, returns, and statutory certificates.
• Coordinate with consultants and auditors for compliance-related matters.
• Track statutory due dates and ensure timely submission of required documents.

D. Banking & Payment Management

• Prepare payment vouchers, vendor payment statements, and bank payment instructions.
• Verify invoices, supporting documents, approvals, and payment terms before processing payments.
• Monitor bank balances and assist in cash flow tracking.
• Maintain records of bank transactions, loan transactions, interest entries, and bank charges, wherever applicable.
• Coordinate with banks regarding routine accounting and payment-related matters.

E. Inventory & Manufacturing Accounting Support

• Coordinate with purchase, stores, production, and sales departments for accounting documentation.
• Verify purchase invoices, material receipts, goods receipt notes (GRNs), and related supporting documents.
• Assist in reconciliation of raw materials, consumables, finished goods, and other inventory records.
• Support cost tracking for raw materials, production expenses, power and fuel, freight, and other manufacturing overheads.
• Assist in reviewing stock valuation, inventory adjustments, and discrepancies between physical stock and book records.
• Ensure proper accounting of scrap sales, material consumption, and other relevant manufacturing transactions, as applicable.

F. Audit & Financial Reporting

• Maintain proper books of accounts and supporting documents for internal and statutory audits.
• Provide ledgers, vouchers, invoices, bank statements, payroll records, and other documents required by auditors.
• Assist in monthly closing, provisions, accruals, depreciation, and other year-end adjustments.
• Identify accounting discrepancies and take corrective action after approval.
• Prepare MIS reports relating to expenses, payroll, payables, receivables, and other financial information as required by management.

3. Educational Qualifications

• Bachelor's degree in Commerce (B.Com) is required.

Work Location: In person