Assistant Accounting Manager

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ASSISTANT ACCOUNTING MANAGER

Job Description & Job Specifications

Department: Accounting & Finance
Reports To: Accounting Manager / Head of Accounting
Employment Type: Full-Time

JOB PURPOSE

The Assistant Accounting Manager supports the Accounting Manager in overseeing the company’s accounting operations, ensuring the accuracy and completeness of financial records, timely preparation of financial reports, compliance with accounting standards and government regulations, and effective implementation of accounting policies and controls.

The role assists in supervising the accounting team, reviewing transactions and reconciliations, monitoring month-end and year-end closing activities, and resolving accounting issues to support sound financial decision-making.

KEY RESPONSIBILITIES

1. Accounting Operations

• Assist in managing the day-to-day operations of the Accounting Department.
• Review and validate accounting transactions, journal entries, invoices, vouchers, and supporting documents.
• Ensure proper recording, classification, and reconciliation of financial transactions.
• Monitor accounts payable, accounts receivable, general ledger, and other accounting activities.
• Review bank, cash, intercompany, and balance sheet reconciliations.
• Ensure accounting records are complete, accurate, and properly maintained.

2. Financial Reporting

• Assist in the preparation of monthly, quarterly, and annual financial statements and management reports.
• Review financial schedules, supporting documents, and account balances.
• Analyze significant variances and provide explanations and recommendations.
• Support the preparation of financial data required by management and other stakeholders.
• Ensure timely completion of month-end and year-end closing activities.

3. Tax & Statutory Compliance

• Assist in ensuring timely and accurate preparation and filing of BIR and other government-required reports.
• Review tax-related schedules, computations, and supporting documents.
• Coordinate with the Tax Team regarding tax compliance concerns and requirements.
• Monitor compliance with applicable accounting, tax, and regulatory requirements.

4. Internal Controls & Audit

• Implement and monitor accounting policies, procedures, and internal controls.
• Identify accounting process gaps and recommend improvements.
• Assist internal and external auditors by providing requested schedules and supporting documents.
• Monitor audit findings and assist in implementing corrective actions.
• Ensure proper documentation and retention of accounting records.

5. Team Supervision

• Assist in supervising, coaching, and developing accounting staff.
• Review work assignments and monitor completion of deliverables.
• Provide guidance to staff regarding accounting procedures and technical concerns.
• Conduct regular review of team performance and recommend appropriate development or corrective actions.
• Promote teamwork, accountability, accuracy, and professionalism within the Accounting Department.

6. Process Improvement & Systems

• Identify opportunities to improve accounting processes and reporting procedures.
• Assist in the implementation and enhancement of accounting systems and workflows.
• Ensure proper utilization of accounting systems such as ERP/accounting software.
• Support automation and process-improvement initiatives to improve efficiency and accuracy.

7. Other Responsibilities

• Coordinate with Finance, Treasury, HR, Procurement, Operations, and other departments on accounting-related matters.
• Provide accounting guidance and support to business units and project teams.
• Maintain confidentiality of financial and employee-related information.
• Perform other accounting and finance-related duties as assigned by management.

JOB SPECIFICATIONS

Education

• Bachelor’s Degree in Accounting, Accountancy, Finance, or a related field.
• CPA license is an advantage.

Experience

• At least 5 years of relevant accounting experience, preferably with supervisory or leadership experience.
• Experience in general accounting, financial reporting, tax compliance, reconciliations, and month-end closing.
• Experience in a multi-company, group, property, hospitality, construction, or similar business environment is an advantage.

Technical Skills

• Strong knowledge of accounting principles and financial reporting.
• Knowledge of Philippine taxation and BIR compliance.
• Proficient in Microsoft Excel and accounting/ERP systems.
• Strong skills in account reconciliation and financial analysis.
• Knowledge of internal controls and audit processes.
• Familiarity with ERP systems such as Acumatica is an advantage.