Assistant - Admin

About the role

This role involves managing payment requests, staff claims, and payment documentation with accuracy and timeliness. You will prepare payment summary listings and supporting documents, record and monitor monthly expenses and office budgets, and maintain accurate personnel, financial, and administrative records. The position requires liaison with suppliers, general administrative duties including filing and document management, and support for company events and departmental operations.

Key responsibilities

• Handle payment requests, staff claims, and payment documentation accurately and in a timely manner
• Prepare payment summary listings and supporting documents for payment processing
• Record and monitor monthly expenses, office budgets, and other company expenditures
• Create, update, and maintain accurate personnel, financial, and administrative records
• Ensure all documents are properly maintained and updated according to the latest revision and document control requirements
• Manage and retrieve obsolete documents for proper review and disposition
• Liaise with suppliers via telephone and email to address enquiries and follow up on relevant matters
• Perform general administrative duties, including filing, photocopying, scanning, and document management
• Assist in planning, coordinating, and arranging company events and activities
• Provide administrative and operational support to the department as required

About you

• Diploma or Degree in Accounting, Finance, Business Administration, Human Resource Management, or a related field

• 1–2 years of relevant experience in accounting, finance, administration, or a similar role. Fresh graduates with relevant qualifications are encouraged to apply.

• Proficient in Microsoft Office, particularly Excel and Word

• Good organizational and time-management skills with strong attention to detail

• Good communication and interpersonal skills, with the ability to liaise professionally with suppliers and internal stakeholders

• Able to work independently as well as collaboratively within a team

• Responsible, organized, proactive, and willing to learn

• Able to handle confidential information with discretion