Assistant Admin Executive

Job Description – Assistant Admin Executive

Company: Harshad Jeweltech Solutions LLP
Job Title: Assistant Admin Executive
Location: Mumbai, Maharashtra
Employment Type: Full-time
Experience: 2–4 Years

Job Summary

Harshad Jeweltech Solutions LLP is looking for a responsible, organized, and proactive Assistant Admin Executive to support day-to-day office administration and operations. The candidate will be responsible for office coordination, vendor management, facility management, documentation, travel arrangements, and general administrative activities.

Key Responsibilities

• Assist in managing day-to-day office administration and ensure smooth office operations.
• Handle incoming calls, emails, correspondence, and routine office communication.
• Maintain office records, files, documents, and administrative databases.
• Coordinate with vendors, suppliers, housekeeping, maintenance, security, and other service providers.
• Manage office stationery, supplies, equipment, and general office inventory.
• Coordinate purchase requirements and follow up with vendors for timely delivery.
• Obtain quotations and maintain vendor quotations, invoices, bills, and related documents.
• Coordinate office repairs, maintenance, electrical, plumbing, and other facility-related requirements.
• Monitor office cleanliness, hygiene, and overall workplace upkeep.
• Assist in managing office assets and maintain proper records.
• Coordinate courier, dispatch, transportation, and other office-related services.
• Arrange hotel bookings, train tickets, and flight tickets for employees/management as per business requirements.
• Coordinate travel itineraries, transportation, and other travel-related arrangements as required.
• Arrange meetings, appointments, refreshments, and other office requirements.
• Prepare administrative reports, MIS, letters, notices, and other documents.
• Coordinate with Accounts and other departments for administrative requirements.
• Ensure timely follow-up on pending administrative tasks and vendor requirements.
• Maintain confidentiality of company information and documents.
• Perform other administrative duties assigned by the Admin Manager or Management.

Qualifications & Skills

• Graduate in any discipline.
• 2–4 years of relevant experience in Administration / Office Management.
• Good verbal and written communication skills.
• Good working knowledge of MS Office, especially MS Excel and Word.
• Strong coordination and follow-up skills.
• Experience in hotel, flight, and train booking and travel coordination.
• Good vendor-management and negotiation skills.
• Strong organizational and time-management abilities.
• Good documentation and record-keeping skills.
• Ability to multitask and work independently.
• Proactive, responsible, and problem-solving attitude.

Pay: ₹360,000.00 - ₹420,000.00 per year

Benefits:

• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person