Assistant Admin Manager

About the role

Work closely with the Sales and Finance teams to manage billing-related matters upon receipt of contracts, ensuring accurate and timely processing. Lead a small team of administrative staff in supporting the sales tender process, coordinating administrative activities, and handling various operational matters to ensure smooth and efficient day-to-day business operations. Collaborate closely with relevant workstream teams to lead, manage and coordinate workplace transformation.

Key responsibilities

• Assist in managing new, renewal, and existing contract movements requiring billing
• Review and verify the Sales team's monthly commission claims to ensure accuracy
• Maintain and update the database records for all contracts
• Oversee and lead the administrative team, providing guidance and support to ensure smooth daily operations

About you

• Experience in administration and general office operations
• Proficient in Microsoft Excel, including PivotTables, VLOOKUP, and other functions
• Knowledge of Microsoft Word and NAV system is an advantage
• Knowledge of Power BI would be an added advantage
• Strong communication and interpersonal skills, with a positive and empathetic approach
• High work capacity with the ability to manage multiple tasks effectively
• Strong time management and organisational skills, with the ability to meet tight deadlines
• Able to work well under pressure and adapt to changing priorities