Assistant Admin Manager - Sales Department

We are seeking a highly organized, reliable, and proactive Assistant Admin Manager to support the administrative operations of our Sales team. This role is designed as a development and transition position. During the first 6 to 12 months, the successful candidate will undergo an assessment and development period while working closely with management and the Sales team. Based on performance, capability, and demonstrated readiness, the employee may transition into the full Manager role. The successful candidate will help ensure that the Sales team operates efficiently by managing sales documentation, coordinating internal processes, maintaining accurate records, monitoring administrative requirements, and supporting management in the organization and execution of sales activities.

You will work closely with the Sales team, management, accounting, engineering, and operations departments, helping ensure that customer requirements and sales activities are properly documented and coordinated across the company. You will report to our office in Plaridel Bypass, Bulacan.

This is an opportunity to work closely with the management team and take an active role in building the company's sales processes as we grow. You will gain exposure to sales operations, business administration, process development, and organizational management. Grow with the company as we strive to become the leading roofing and cold storage insulation company in the nation.

Key Responsibilities

• Manage and organize sales-related documents, quotations, proposals, contracts, purchase orders, and other customer records
• Maintain accurate and up-to-date sales records, databases, and monitoring sheets
• Monitor sales activities, customer follow-ups, quotations, and pending requirements
• Provide administrative guidance to Sales Associates and Sales Engineers
• Coordinate schedules, meetings, customer visits, and internal sales activities
• Assist in monitoring sales team attendance, field activities, and administrative compliance
• Help ensure that sales personnel have the documents, information, and resources needed to perform their work
• Coordinate with Engineering, Production, Accounting, and other departments regarding customer and project requirements
• Establish and maintain organized filing and documentation systems
• Prepare internal reports, summaries, and management documents
• Handle correspondence, emails, and other administrative communications professionally
• Maintain confidentiality of company, employee, and customer information
• Help develop and improve administrative systems and procedures for the Sales department
• Identify administrative bottlenecks and recommend improvements
• Help establish standardized processes for sales documentation, reporting, and coordination
• Maintain accurate and reliable records to support management decision-making
• 6–12 Month Assessment and Transition
• The position will initially be structured as an Assistant Admin Manager role.

During the first 6 to 12 months, the employee will be assessed based on performance, reliability, leadership capability, organizational skills, initiative, and ability to independently manage the responsibilities of the position. Successful completion of the assessment period may result in transition to the Manager position, subject to management approval and the employee demonstrating the required level of capability and responsibility. The transition is not automatic based solely on the passage of time and will depend on the employee's demonstrated performance and readiness for the full role.

Qualifications

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field preferred
• At least 2–3 years of experience in administrative, sales administration, office management, or a related role preferred
• Experience supporting a Sales team or managing sales-related documentation is an advantage
• Strong organizational and time-management skills
• Excellent attention to detail and ability to maintain accurate records
• Good verbal and written communication skills
• Proficiency in Microsoft Office, particularly Excel, Word, and PowerPoint
• Comfortable working with spreadsheets, databases, and digital documentation
• Ability to coordinate effectively with different departments and external parties
• Ability to work independently and take initiative
• Trustworthy, dependable, and capable of handling confidential information
• Strong sense of ownership and accountability

What We Offer

• Excellent compensation P25,000 to P30,000 expected compensation after the training period
• Opportunity to work closely with the company's management team
• Structured development toward an Admin Manager position
• Exposure to sales operations, business administration, and company-wide processes
• Opportunity for career growth as the company expands
• Significant responsibility and opportunity to improve existing systems and processes
• Opportunity to grow with a company with the ambition of becoming the leading roofing company in the nation

Pay: Php25,000.00 - Php31,000.00 per month

Benefits:

• Free parking
• On-site parking

Application Question(s):

• What is your expected compensation?
• Do you have a car / motorcycle to get to the office?

Education:

• Bachelor's (Preferred)

Work Location: In person