Assistant Admin Officer

Department: Administration
Designation: Assistant Admin Officer
Reporting To: Head of Administration / Principal
Location: School Campus

Job Summary

The Assistant Admin Officer will support the smooth and efficient functioning of the schools day-to-day administrative operations. The role involves coordinating with staff, students, parents, vendors, and service providers while ensuring that campus facilities, records, logistics, and administrative activities are managed effectively.

Key Responsibilities

1. Campus Administration

• Assist in managing day-to-day administrative activities of the school campus.
• Ensure classrooms, offices, common areas, and other facilities are maintained properly.
• Coordinate with housekeeping, security, maintenance, transport, and other support teams.
• Monitor cleanliness, safety, hygiene, and general upkeep of the campus.
• Report maintenance issues and follow up for timely resolution.

2. Administrative Coordination

• Support the Admin Officer in implementing administrative procedures and policies.
• Maintain administrative records, registers, files, and documentation.
• Coordinate internal communication and administrative requirements between departments.
• Assist in organizing meetings, events, examinations, functions, and other school activities.
• Prepare routine reports, checklists, and administrative updates.

3. Vendor & Service Coordination

• Coordinate with vendors and external service providers for routine requirements.
• Follow up on supplies, services, repairs, and maintenance activities.
• Assist in verifying service completion and maintaining related records.
• Support procurement activities and ensure timely availability of office and campus supplies.

4. Inventory & Stores

• Assist in maintaining records of stationery, office supplies, housekeeping materials, and other administrative inventory.
• Monitor stock levels and raise requirements as necessary.
• Support the receipt, issue, and proper storage of materials.
• Conduct periodic physical verification of inventory.

5. Staff & Visitor Coordination

• Assist with staff administrative requirements and general campus coordination.
• Coordinate visitor entry and ensure adherence to campus protocols.
• Support front-office and reception activities whenever required.
• Handle routine queries from staff, parents, students, and visitors professionally and courteously.

6. Safety & Compliance

• Assist in ensuring compliance with school safety and administrative procedures.
• Coordinate with security and maintenance teams regarding safety concerns.
• Maintain records related to inspections, incidents, repairs, and other administrative matters.
• Escalate critical issues promptly to the reporting authority.

7. Event & Activity Support

• Provide administrative and logistical support for school events, workshops, meetings, celebrations, and other programs.
• Coordinate seating, venue arrangements, materials, refreshments, transportation, and other requirements as assigned.
• Ensure arrangements are completed within the required timelines.

Required Qualifications

• Graduate in any discipline.
• Diploma/Certification in Administration, Facility Management, or a related field will be an advantage.
• 2–5 years of relevant experience in school administration, office administration, facility coordination, or a similar role.
• Experience in an educational institution will be preferred.
• Working knowledge of MS Office/Google Workspace and basic documentation.

Key Skills

• Strong administrative and organizational skills.
• Good verbal and written communication.
• Vendor and staff coordination skills.
• Ability to prioritize and manage multiple tasks.
• Basic documentation and record-management skills.
• Problem-solving and follow-up skills.
• Attention to detail.
• Professional and service-oriented approach.
• Ability to work independently as well as part of a team.

Preferred Candidate Profile

The ideal candidate should be responsible, proactive, well-organized, and approachable, with the ability to coordinate effectively with different departments and ensure that day-to-day administrative requirements are completed smoothly and on time.

MALE CANDIDATES PREFERED.

Employment Type: Full-Time
Experience: 2–5 Years
Industry: Education / Schools

Location: Miyapur/ Lingampally/ Bowrampet

[email protected]

Contact :9355123123(Whatsapp)