Assistant Administration Manager

Assistant Manager Administration

Position Overview

We are looking for an Assistant Manager Administration who will act as a key coordination link between the Management and the entire team across all locations. The role will be responsible for task management, team coordination, implementation of management decisions, reporting, follow-ups, and ensuring smooth communication across the organization.

Key Responsibilities

1. Task Management & Coordination

• Manage, assign, monitor, and follow up on tasks across all locations.
• Ensure that assigned tasks are completed within the defined timelines.
• Track pending, ongoing, and completed tasks and take necessary follow-ups.
• Identify delays or operational issues and escalate them to Management.

2. Management Coordination

• Act as the Management Coordinator and the primary communication link between Management and the team.
• Communicate Management's instructions, decisions, updates, and new initiatives to the concerned teams.
• Ensure proper understanding and implementation of new processes, systems, and initiatives.
• Keep Management updated on the progress and status of important tasks and activities.

3. Team Reporting

• Collect regular reports and updates from the entire team across all locations.
• Consolidate team reports and prepare structured updates for Management.
• Maintain records of task status, team performance, pending activities, and important issues.
• Ensure timely submission of daily/weekly/monthly reports as required.

4. Communication & Implementation

• Serve as the bridge between Management and all team members.
• Ensure smooth two-way communication between Management and the team.
• Communicate new Management instructions and ensure their implementation at the ground level.
• Follow up with respective team members to ensure accountability and timely execution.

5. Meetings & Representation

• Attend meetings on behalf of Management whenever required.
• Coordinate with relevant team members before and after meetings.
• Record important decisions, action points, and responsibilities assigned during meetings.
• Ensure that meeting action points are communicated and followed up properly.

6. Administration & Follow-up

• Coordinate day-to-day administrative activities across locations.
• Monitor important operational and administrative requirements.
• Follow up with concerned departments/team members for timely resolution of issues.
• Maintain proper documentation and records of important communications, reports, and action points.

Key Skills & Competencies

• Excellent communication and coordination skills
• Strong follow-up and task management abilities
• Leadership and team-handling skills
• Good reporting and documentation skills
• Ability to coordinate with multiple locations and teams
• Strong organizational and time-management skills
• Problem-solving and decision-making ability
• Professional attitude and confidentiality
• Ability to communicate Management's decisions effectively
• Proficiency in MS Office/Google Workspace and reporting tools

Role Objective

The primary objective of this position is to ensure smooth coordination between Management and the entire team, timely execution of Management's decisions, effective task monitoring across all locations, and accurate reporting to Management.

In simple terms: The Assistant Manager Administration will function as the “Bridge between Management and the Team”, ensuring that Management's instructions reach the team, tasks are executed on time, team updates reach Management, and important decisions are properly implemented and followed up.Role & responsibilities