Assistant Administration Manager

Assistant Manager Administration

Location: Dwarka Sector - 12, New Delhi
Department: Administration & Facilities
Experience: 4+ Years
Employment Type: Full-time

Position Overview

Maverick Simulation Solutions Limited is looking for an experienced and proactive Assistant Manager – Administration to oversee day-to-day administrative, facility, travel, vendor, and workplace operations. The role will be responsible for ensuring a safe, efficient, well-maintained, and professionally managed workplace, while providing timely administrative support to employees, visitors, and management.

The ideal candidate will have strong coordination and vendor-management skills, attention to detail, and the ability to independently manage multiple administrative functions and stakeholders.

Key Responsibilities

Administration & Facility Management

• Oversee the overall administration and facility operations of the office, ensuring smooth and efficient day-to-day functioning.
• Manage housekeeping, pantry, security, maintenance, and other workplace services to maintain high standards of cleanliness, hygiene, safety, and employee experience.
• Coordinate maintenance and servicing of office infrastructure, equipment, electrical and mechanical systems, and other facilities.
• Ensure timely renewal and effective management of AMCs, service contracts, licenses, and facility-related agreements.
• Monitor and resolve facility-related concerns and ensure timely closure of employee and management requests.

Travel & Accommodation

• Manage domestic and international travel arrangements, including flights, ground transportation, and other travel requirements.
• Coordinate hotel and accommodation arrangements for employees, management, clients, and visitors.
• Review travel and expense claims for completeness and accuracy and coordinate with Finance for timely processing.
• Ensure travel arrangements are planned efficiently while maintaining compliance with company policies and budgets.

Vendor & Procurement Management

• Manage relationships with facility, housekeeping, maintenance, travel, office supplies, and other administrative vendors.
• Evaluate vendor performance, service quality, commercial terms, and compliance with agreed service standards.
• Coordinate quotations, negotiations, purchase requirements, and vendor onboarding in accordance with company processes.
• Monitor office inventory and ensure timely procurement of stationery, pantry supplies, consumables, and other administrative requirements.
• Maintain appropriate documentation and records for vendors, contracts, purchases, and services.

Workplace Operations & Employee Support

• Ensure the workplace remains functional, organized, and employee-ready at all times.
• Coordinate office requirements for meetings, events, visitors, workshops, and management activities.
• Support employee and management requests related to administration and workplace facilities.
• Coordinate emergency repairs, urgent maintenance requirements, and other time-sensitive operational matters.
• Identify opportunities to improve administrative processes, workplace efficiency, and cost effectiveness.

Compliance, Documentation & Reporting

• Maintain accurate records related to facility maintenance, AMCs, vendors, procurement, inventory, travel, and administrative operations.
• Ensure administrative activities comply with company policies, statutory requirements, safety standards, and internal controls.
• Prepare periodic reports on administrative expenses, vendor performance, facility maintenance, inventory, and other operational metrics.
• Maintain appropriate documentation for audits and management reviews.

Management & Cross-Functional Coordination

• Act as a key administrative point of contact for employees, vendors, service providers, visitors, and management.
• Coordinate effectively with Finance, HR, IT, Procurement, and other internal functions for smooth business operations.
• Handle confidential and sensitive administrative matters with professionalism and discretion.
• Support management with special projects, events, office expansions, process improvements, and other ad-hoc administrative initiatives.

Qualifications & Skills

• Graduate in any discipline; relevant certification in Administration, Facilities Management, or Business Management will be an advantage.
• 4+ years of experience in administration, facilities, workplace management, or a similar role.
• Strong experience in vendor management, facility operations, travel management, procurement, and office administration.
• Excellent organizational, coordination, negotiation, and multitasking skills.
• Strong written and verbal communication skills in English.
• Proficiency in MS Office / Microsoft 365 and administrative reporting tools.
• Strong problem-solving ability with a proactive and service-oriented approach.
• Ability to manage multiple priorities independently and work effectively with senior stakeholders.

About Maverick Simulation Solutions Limited

Maverick Simulation Solutions Limited is a technology-driven organization specializing in Medical Simulation and advanced technology solutions. The company develops and delivers innovative simulation technologies for healthcare education and training, supported by global technology partnerships and a strong focus on continuous innovation.