Assistant Administrator

Administration/Receptionist Assistant

15 hours per week (negotiable, however Tuesday is required)

Health Action Trust is a dynamic and innovative community organisation specialising in community health promotion initiatives and professional mental health and addiction peer support services across Te Tauihu.

We are currently looking for a reliable, organised and proactive Administration Assistant to join our team and provide essential administrative and operational support across the organisation.

Based at our main office in Nelson, you will work closely with the Administration and Financial Coordinator, HR Coordinator, Chief Executive and Senior Leadership Team, while providing support to staff across Health Action Trust.

This is a varied role suited to someone who enjoys being organised, helping others and ensuring the day-to-day running of an organisation is smooth and efficient. You will have responsibility for a range of administrative functions including office coordination, meeting and event support, IT coordination, financial administration, reception and data reporting.

Here at Health Action Trust, we offer:

• A friendly and supportive workplace

• Professional development, training and coaching

• Work-life balance

• Additional annual leave allocation

• An environment that promotes personal and professional growth

• A caring and nurturing work environment

• The opportunity to contribute to an organisation making a positive difference in our community

Skills and experience of the ideal candidate:

• Strong general administration and organisational skills

• Excellent attention to detail and accurate record keeping

• Experience with financial administration and confidence using Xero accounting and payroll software, or similar

• Sound working knowledge of Microsoft 365, including Outlook, Teams and SharePoint

• Confidence coordinating meetings, including agendas, minutes, meeting technology and meeting records

• Strong communication and interpersonal skills, with the ability to work positively with staff, suppliers and external providers

• Ability to manage competing priorities, meet deadlines and work independently

• A reliable, proactive and flexible approach to work

• Experience with data entry and reporting, including an ability to work accurately with confidential information

• A commitment to the values and kaupapa of Health Action Trust

About the role

The Administration/Receptionist Assistant will play an important role in keeping our organisation running smoothly. Key responsibilities include:

• Coordinating and supporting Senior Leadership Team meetings, including agendas, minutes, meeting technology, calendar invitations and meeting records

• Coordinating day-to-day IT requirements and liaising with our external IT provider

• Maintaining office systems, equipment, supplies and meeting room bookings

• Coordinating maintenance, facilities and office requirements

• Providing financial administration support, including Xero, payroll, accounts and reconciliations

• Providing reception and general administrative support to staff and visitors

• Extracting and entering service data and assisting with internal and external reporting

• Supporting the smooth and efficient day-to-day operation of the Health Action Trust office

This is a varied and important role within our organisation, and we are looking for someone who will bring initiative, professionalism, reliability and a positive attitude to the position.

To apply

To be considered for this role, please submit your Employment Application Form, along with your CV and cover letter. (The Employment Application Form is found on our website).

Applications close: Friday 30th October at 4.00 pm, or earlier if the position is filled.

The Employment Application Form and Job Description can be found on our website under the “Careers” tab.