Assistant Clerk

Overview

The Town of Gray is seeking an Assistant Clerk to join our Administrative team and provide excellent customer service to residents and visitors. This position plays an important role in the daily operations of the Clerk’s Office, including motor vehicle registrations, tax collections, voter registration, licenses and permits, vital records, election support, and records management.

The successful candidate will possess strong customer service, cash handling, and computer skills, along with the ability to maintain accurate records and work effectively in a fast-paced public service environment. The ability to reliably work the weekly schedule (36 hours/week) is required, as well as some flexibility with scheduling depending on office needs.

Responsibilities

• Process motor vehicle registrations, titles, and related transactions.
• Collect taxes, fees, and other payments; maintain accurate financial records and balances.
• Issue licenses, permits, vital records, and recreational registrations.
• Assist with elections, absentee voting, and voter registration activities.
• Maintain accurate records and provide information and assistance to the public.
• Provide administrative support for Clerk’s Office operations and perform related duties as assigned.

Qualifications

• High school diploma or equivalent required.
• One to three years of cash handling and customer service experience required; municipal, administrative, or related experience preferred.
• Proficiency with Microsoft Office and the ability to learn specialized municipal and state software systems.
• Strong attention to detail and the ability to maintain accurate records, manage multiple responsibilities, and work effectively with the public and coworkers.
• Ability to obtain and maintain Assistant Town Clerk status.

The anticipated start date for this position is September 3, 2026. The Town of Gray offers a comprehensive benefits package that includes 13 paid holidays, vacation and sick leave, group health insurance with a Health Reimbursement Arrangement (HRA), a retirement plan with employer matching contributions, and more.

Application Process

To apply, please submit a resume and completed Town of Gray employment application to [email protected]. The employment application and complete job description are available at www.graymaine.org/employment.

The Town of Gray is an Equal Opportunity Employer.

Pay: $20.50 - $23.34 per hour

Benefits:

• 457(b)
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance

Work Location: In person