Assistant

Overview

We are seeking a dynamic and highly organized Assistant Recruiter to join our team! This vital role offers an exciting opportunity to support the full recruiting process, build strong relationships with candidates, and ensure a smooth transition from initial contact through hiring and onboarding. The ideal candidate will be proactive, detail-oriented, dependable, and possess excellent communication and follow-up skills. As an Assistant Recruiter, you will play a key role in identifying qualified candidates, coordinating interviews, assisting with the hiring process, preparing candidates for their first day, and continuing to support them after they begin working. This paid position is perfect for someone who enjoys working with people and wants to develop their recruiting and human resources expertise in a fast-paced environment.

Responsibilities

• Assist with sourcing and recruiting qualified candidates through job boards, applications, referrals, phone calls, email, and other recruiting methods
• Review applications and resumes, communicate with candidates, and conduct initial candidate screenings
• Contact candidates to explain available positions, job responsibilities, qualifications, schedules, and next steps in the hiring process
• Coordinate interviews between candidates, recruiters, hiring managers, and clients while maintaining accurate calendars and schedules
• Maintain detailed candidate records, applications, interview notes, and hiring information using applicant tracking systems, spreadsheets, Microsoft Office, Google Workspace, and other productivity software
• Follow up consistently with candidates throughout the recruiting and hiring process to ensure they remain informed and engaged
• Assist candidates with completing applications, employment paperwork, background checks, drug screens, onboarding documents, and other pre-employment requirements
• Communicate job offers and assist candidates with understanding their position, schedule, start date, location, and employment expectations
• Prepare candidates for their first day by providing clear instructions regarding reporting times, required documents, dress code, workplace expectations, and other important information
• Coordinate onboarding activities and ensure candidates have completed all necessary steps before beginning employment
• Maintain communication with newly hired employees after they start working to help ensure a successful transition into their new position
• Follow up with new employees during their first days and weeks of employment, answer questions, and communicate concerns to the appropriate team member or manager
• Provide ongoing administrative and recruiting support to ensure candidates and newly hired employees receive a professional and positive experience
• Assist with scheduling, data entry, filing, documentation, candidate tracking, and other administrative recruiting tasks
• Maintain confidentiality of candidate, employee, and company information while handling sensitive employment records professionally

Skills

• Excellent verbal and written communication skills with strong phone, email, and text communication abilities
• Strong organizational skills with the ability to manage multiple candidates, interviews, deadlines, and follow-ups simultaneously
• Strong computer literacy with experience using Microsoft Office Suite, Google Workspace, spreadsheets, email, and other productivity software
• Excellent customer service and interpersonal skills with the ability to build positive relationships with candidates and employees
• Strong follow-up skills and the ability to consistently communicate with candidates throughout the entire hiring process
• Ability to explain job opportunities, hiring requirements, onboarding procedures, and workplace expectations clearly and professionally
• Experience with recruiting, staffing, human resources, administrative work, customer service, sales, or other people-focused positions is a plus
• Bilingual abilities are highly desirable to assist diverse candidates and enhance communication
• Experience with applicant tracking systems, recruiting software, scheduling systems, or HR software is a plus
• Strong attention to detail when handling applications, employment documents, candidate information, and onboarding requirements
• Ability to work independently, prioritize responsibilities, and stay organized in a fast-paced environment
• Professional, friendly, dependable, and comfortable speaking with candidates and newly hired employees
• Ability to provide continued support and follow-up to candidates even after they begin working

Join our team today and play an important role in helping people find the right employment opportunities while supporting them throughout their transition into a new job! We value energetic, dependable professionals who enjoy working with people and are committed to providing an exceptional candidate experience from the first conversation through hiring, onboarding, and beyond.

Pay: $500.00 - $750.00 per week

Work Location: Remote