Assistant Community Manager/ Office Support

**Assistant Community Manager/ Front Office Support

Job Description

Job summary

Assist all Community Managers with answering telephone calls, letters, notices, mailings, brochures, postcards, newsletters, etc. Assist all Managers with all accounting functions as needed and assist with the day-to-day operations of the office.

Summary of essential job functions

• Answering the telephone system and directing to appropriate Manager

• Assists the Community Manger with the scheduling appointments with vendors or homeowners

• Ensures the manager has the appropriate tools and facilities in order to competently perform their roles

• Assists the Community Manager with monthly G/L account closing processes, include accurate recording of financial information

• Supports the Community Manager in a variety of ways to ensure the overall smooth running of the community, e.g., walk-in members, new homeowner packets, administration, accounts receivable, etc.

• Assists with sending communication or notifications to all members

• Sorts mail and distribute to appropriate Community Manager

• Assists with walk-in clients

• Assists the Community Manager with monthly board/annual meetings, e.g., making copies, gathering information, organizing binders, etc.

• Distribute amenity information and keys/cards to members of each managed community

• Other duties as assigned by supervisor

• Solicitation of vendor bids upon request

Minimum requirements

• High School Diploma required

• Community Association Management License is a plus

• Previous experience managing others is a plus.

• Previous experience/responsibilities for operational financial planning and management is a plus

• Must pass the Community Association Manager certification class/exam, if not licensed. Company will cover the cost of class/exam.**