Assistant Company Manager

POSITION: Assistant Company Manager

DEPARTMENT: Administration

FT or PT: FT

CLASSIFICATION: Hourly

SCHEDULE: Varies, including weekdays and weekends, with regular nights, weekends, and some holidays

STATUS: Non-Exempt

PAY RANGE: $20-$24 Per hour

REPORTS TO: Company Manager

STATEMENT OF JOB:

Assists the Company Manager in all aspects of supporting Huntington Theatre Company artists during their residence in Boston.

KEY RESPONSIBILITIES:

• Books travel for visiting artists within a predetermined budget.
• Arranges housing for visiting artists.
• Compiles, updates, and maintains paperwork detailing artist housing and travel.
• Greets guest artists when they arrive in Boston.
• Greets artists during rehearsals and prior to performances to attend to artist needs. Rehearsal and performance coverage is shared with the Company Manager.
• Responds to artists’ questions and concerns while artists are in residence, providing high level customer service and support, including responding to emergency inquiries on evenings and weekends.
• Maintains 16 leased apartments used as artist housing by arranging cleaning and ensuring that all linens, appliances, etc. are well maintained.
• Purchases replacement furniture and other apartment furnishings as necessary, adhering to budget limitations.
• Coordinates apartment repairs and maintenance with building management.
• Communicates apartment policies, inspections, and maintenance with artists.
• Books corporate rental housing and hotel rooms for artists when the 16 leased apartments are occupied.
• Negotiates with vendors including cleaning services, hotels, corporate housing providers, etc.
• Provides or coordinates transportation for artists to healthcare facilities during emergencies and non-emergencies.
• Maintains a list of local medical specialists and coordinates care for artists who are sick or injured while in residence.
• Supports artists who are sick while in company housing.
• Assists artists with the workers’ compensation process, in coordination with Human Resources.
• Maintains receipts and logs credit card purchases, with accurate coding, in Ramp accounting software.
• Purchases and coordinates refreshments during tech rehearsals, birthdays, closing performances, and occasional meetings.
• Purchases and coordinates meals for cast and crew between performances, as needed.
• Assembles welcome materials/bags and opening night gifts.
• Works as a liaison between the Box Office and guest artists to fulfill ticket requests.
• Coordinates the activities of the Company Management department with other departments within the organization.
• Other duties as assigned by the Company Manager, Associate General Manager, and General Manager.

In addition to the duties listed above, the Huntington Theatre Company expects the following of each employee:  adheres to Huntington policies and procedures; works in a safe manner;  performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Huntington events as needed or required; and completes other duties as assigned.

SKILLS AND QUALIFICATIONS:

• Excellent written, verbal and interpersonal communication skills as well as demonstrated organizational abilities and initiative.
• Adept at managing multiple tasks simultaneously and capable of responding quickly and appropriately to the personal needs of guest artists.
• Proficiency with Microsoft Word and Excel as well as experience with a calendar program (i.e. MS Outlook).
• Some physical labor, including lifting boxes up to 50lbs, and walking up to 1 mile between venues and artist housing, is required.
• Previous experience in a professional theater a plus.
• Knowledge of Actors’ Equity Association (AEA), United Scenic Artists (USA), and Stage Directors and Choreographers Society (SDC) rules and policies a plus.
• Proficiency with Tessitura ticketing software a plus.
• A knowledge of Boston amenities and housing a plus.