Assistant Contract Executive

Full job description

The Assistant Contract Executive assists in the administration of construction contracts, cost control, procurement, subcontract management, and project financial reporting. The role supports the Contract Executive/Quantity Surveyor in ensuring projects are completed within budget while complying with contractual requirements and company procedures.

Key Responsibilities:

• Assist in preparing project cost estimates, budgets, and cost plans.
• Prepare, evaluate, and process subcontractor and supplier quotations.
• Assist in the preparation and administration of subcontract agreements.
• Prepare Bills of Quantities (BQ), quantity take-offs, and cost comparisons.
• Monitor project costs and maintain accurate cost records.
• Prepare monthly progress claims, interim valuations, and final accounts.
• Evaluate subcontractors' progress claims and recommend payments.
• Assist in variation order (VO) preparation, submission, negotiation, and documentation.
• Prepare cost reports and monitor project cash flow.
• Support procurement activities by coordinating with suppliers and subcontractors.
• Ensure contract documentation is properly maintained and updated.
• Liaise with project managers, site personnel, consultants, clients, and subcontractors regarding contractual and commercial matters.
• Assist in resolving contractual issues and preparing contractual correspondence.
• Monitor material usage and project expenditure against the approved budget.
• Participate in project meetings when required.
• Ensure compliance with company policies, contractual obligations, and relevant construction regulations.
• Perform any other duties assigned by the Contract Manager or Quantity Surveyor.

Requirements:

• Diploma or Bachelor's Degree in Quantity Surveying, Construction Management, Civil Engineering, or a related field.
• Fresh graduates are encouraged to apply. Experience in building construction is an added advantage.
• Basic knowledge of construction contracts, tendering, and cost management.
• Familiarity with measurement and quantity take-off.
• Knowledge of PAM Contract, CIDB requirements, and construction practices is an advantage.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Knowledge of AutoCAD, CostX, Glodon, Buildsoft, or other QS software is an added advantage.
• Good analytical, negotiation, and communication skills.
• Able to work independently and as part of a team.
• Willing to travel to project sites when required.

Preferred Skills:

• Cost estimation and budgeting
• Contract administration
• Quantity take-off and measurement
• Cost control and financial reporting
• Procurement and subcontract management
• Variation order (VO) management
• Final account preparation
• Strong attention to detail
• Time management and multitasking
• Problem-solving and negotiation skills

Pay: RM3,000.00 - RM4,000.00 per month

Benefits:

• Free parking
• Health insurance
• Opportunities for promotion
• Professional development